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Public Higher Education Bulletin

Illinois State University
SoleSource #SS20004
Announcement of a Sole Source Purchase
Award Info Published Wednesday August 7, 2019
Awarded to:
Vendor: Ellucian Company, LP, Fairfax, VA
Amount: An estimated $1,600,000
An estimated start date of 7/15/2019 through 6/30/2024, 60 months
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday July 1, 2019
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, June 18, 2019
The University awarded a contract for Datatel License and Maintenance to Ellucian Company, LP, Fairfax, VA, for an estimated $1,600,000.
The University has a need to purchase licenses for Datatel accounting software and the necessary maintenance and support of that software. This is needed to operate the financial system and processes for Illinois State University. Datatel, also known as Ellucian Colleague, is the University's Financial system and auditing system of record. The Datatel Financial System is used for procurement, Accounts Payable payments, vendor management and federal 1099 management, inventory and goods and services receiving, general ledger and the University's Annual Report, travel tracking and reporting, Cash Receipts, check printing, EFT payments and reconciliation, FOIA, and state and federal reporting and auditing. The end result of this will be a five year controlled commitment to license and maintain the necessary software.

The University, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Ellucian Company, LP. The University has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form.

Although the University has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the University?s need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.

The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For additional information, contact:
Stacy Brown
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1946
FAX: (309) 438-5555
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

July 3, 2019
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
June 28, 2019
Register with:
Catherine Bradbury
Phone:(217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Sole Source Justification
  • SS20004.pdf (466 KB)
Sole Source Justification Part 2
  • SS20004Pt2.pdf (28 KB)
Other Public Documents
  • SS20004_Ellucian_Proprietary_Letter.pdf (74 KB)