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Public Higher Education Bulletin

 
Illinois State University
SoleSource #SS21003

Announcement of a Sole Source Purchase

The hearing has been cancelled
Published Monday January 25, 2021
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Friday, January 8, 2021
The University intends to award a contract for All Steinway Designation Project to Steinway Piano Gallery, Maryland Heights, MO, for an estimated $441,785.
The University intends to purchase 12 Steinway pianos to update the School of Music inventory and achieve an All Steinway designation as a University. The pianos include 9 upright pianos, 3 seven foot grand pianos, and one Roland Digital piano. Donor gifts have been directed for use for this purchase to achieve the designation.

All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated. The University has a need to replace existing piano inventory with new pianos. This is needed to achieve an all Steinway designation to ensure students, faculty and visiting artists have quality instruments for practice and performance. The end result of this will be the purchase of 12 Steinway Pianos and an All Steinway designation. The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Steinway Piano Gallery. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form. Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the universitys need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below. Feel free to reach out with any questions.

The University has determined that this purchase is only economically available from this source because the item or service is copyrighted or patented and is not available except from the holder of the copyright or patent.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Stacy Brown
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1946
FAX: (309) 438-5555
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

Date:
January 27, 2021
Time:
9:00 AM
Location:
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
January 22, 2021
Register with:
Catherine Bradbury
Phone:(217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • SS21003Steinway.pdf (764 KB)
Sole Source Justification Part 2
  • SS21003Pt2.pdf (116 KB)