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Public Higher Education Bulletin

Northeastern Illinois University
RFI #AIS2003
Request for Information: information technology options
First published Friday, January 31, 2003
Responses will be accepted at the address below until 2:00 PM, Monday March 17, 2003:

Purchasing Department
Building C, 4th Floor
Northeastern Illinois University
5500 North St. Louis Avenue
Chicago, IL 60625-4699

for information technology options (Request # AIS2003).

Northeastern Illinois University is exploring information technology options and the future direction of our Administrative Information Systems (AIS). This Request for Information solicits information and counsel on the future direction of AIS at the University and is not intended to solicit specific branded vendor solutions. Participation by market leaders in providing AIS is encouraged. The goal is to determine if one of the identified options best fits the University needs.

The Administrative Information Systems are comprised of four major components: Student Information System, Human Resources & Payroll, Academic Courseware and the Business Information System. Interfaces have been written to integrate the data within the three of the four distinct systems. These interfaces are run on a daily basis and function within acceptable, but limited, parameters. The Academic Courseware system is not interfaced to any other system at this time.

To date, the University has identified four broad technology options: replace, expand, enhance, or contract outsource the AIS. The University seeks information and counsel on these identified alternatives. The responses to this request will assist the University in assessing the University's long-term future administrative computing and technology initiatives. Responses should address technology issues, of today and the future, and what direction (technology option) your firm believes that the University should consider when developing its next step, the creation of a request for proposal. Your deliverable should include support for the option that you believe is in the University's best interest to pursue including why this option would provide a long term solution for administrative information systems, information management, classroom content management and workflow integration including full consideration of a business content management system supported by document imaging to replace the University's dependency on stored paper. The University will use this requested information as a critical component prior to implementation of one of the options.

It must be stressed that this request is not a solicitation for vendor specific solutions. To meet the intent of the request your response must provide the University with information regarding why we should choose one of the options over another.

Response Due
All information must be submitted to the Purchasing Department no later than March 17th, 2003. The deliverables must include an electronic copy that can be accessed via a password protected web site hosted by the vendor. In addition, vendors can also submit one printed copy.

On-Site Presentation
All responders will be considered for an on-site half-day visit to present their option for consideration by a group of University stakeholders.

Time Line
Dependent on funding conditions, the University intends to move from this RFI step to a request for proposal step within the next 270 days after determination of the technology option. Northeastern Illinois University has an operating budget of approximately $100 million and this would provide the funding base for an enhancement of administrative information system technology.

University Contacts
All contact with the University regarding this RFI must be initiated through one of the below named individuals. If you require additional information, clarification, or specific statistics to provide the request input, please contact either:

Statistical and Information Aspects
Jean Potillo, Director of Administrative Information Systems

Procurement Aspects
Robert Filipp, Director of Purchasing

University Coordination
David Jonaitis, Associate Vice President for Financial and Administrative Affairs

There is a website devoted to the development and support of this RFI. Please refer to A copy of the RFI document can be obtained from this website.

(Submitted by David Jonaitis, State Purchasing Officer.)

For additional information, contact:
Robert Filipp
Phone: (773) 442-5308
FAX: (773) 442-5314

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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