Northeastern Illinois University
Announcement of a Sole Source Purchase
Ellucian Company, LPReston, VA
- Amount: An estimated $213,000
- Terms: An estimated start date of 10/1/2021 through 2/28/2024, 24 months
- Renewals: None
0 BEP vendors
0 VBP vendors
0 Small businesses
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The State Purchasing Officer for this procurement is now Sharon Ferguson.
The hearing date has been changed to August 25, 2021.
First published Monday, August 2, 2021
The University awarded a contract for E-Procurement & Invoicing System to Ellucian Company, LP, Reston, VA, for an estimated $213,000.
Northeastern Illinois University (NEIU) currently contracts with Ellucian Company, L.P. for its Banner ERP system, under an eight year sole source contract (3/1/2016 through 2/28/2024), Bulletin #ERP2016. The original contract includes "perpetual" Banner ERP software licenses for the finance, human resources, payroll, student information, financial aid, and enterprise portal system modules. After a review of our current business processes and Banner capabilities, it was determined that additional functionality is required as part of NEIUs technology modernization program. Ellucian offers e-procurement and invoicing platforms through their partners, ESM and Chrome River. The ESM system is utilized for the purchase of goods and services. The Chrome River system is utilized for processing vendor invoices. These two systems are compatible and integrate with our current Banner ERP platform.
NEIU cannot procure the platforms directly from ESM nor from Chrome River. Ellucian offers the e-procurement and invoicing platforms through their partners, ESM and Chrome River. The ESM system is utilized for the purchasing of goods and services. The Chrome River system is utilized for processing vendor invoices. These two systems are compatible and integrate with our current Banner ERP platform.
The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Ellucian Company, L.P. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form.
Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration.
For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
5500 N. St. Louis Avenue
Chiago, IL 60625
Phone: (773) 442-5301
FAX: (773) 442-5314
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury
We will hold a public hearing at the date, time and location specified below, if we
receive a request to testify regarding the sole source determination. We will also
hold a hearing if any vendor submits a signed statement showing the capability to
provide the stated supplies/services at or below the amount indicated.
The public hearing allows any interested party the opportunity to testify for or against
the sole source determination as described in this notice. The purpose of the hearing
is to receive information from the public in a reasonable manner. Formal rules of evidence
will not apply. The hearing officer will produce minutes of the hearing and may record
it in order to aid in the production of the minutes. After conclusion of the hearing we
will decide whether the sole source determination was appropriate.
We must receive any request to testify and any vendor statement no later than the
registration date and time indicated below. If we do not receive a timely request or statement, we will not hold
the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing.
Please confirm the status of the hearing with the Hearing Contact.
August 18, 2021
401 S. Spring Street
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are
subject to change and/or cancellation. It is the responsibility of potential
participants to confirm these details prior to attendance.
August 13, 2021
The State of Illinois has a policy to encourage prospective vendors to hire
qualified veterans, minorities, females, persons with disabilities and ex-offenders.