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Public Higher Education Bulletin

Northeastern Illinois University
Request for Proposal: Mail System
Award Info Published Wednesday March 9, 2016
Awarded to:
Vendor: Pitney Bowes, Lisle, IL
Amount: An amount not to exceed $99,777
An estimated start date of 7/1/2016 through 6/30/2021
Number of Unsuccessful, Responsive Respondents: 1
The State Purchasing Officer for this procurement is now Nicole Krneta Rogers.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Monday October 26, 2015
The due date for this RFP has been extended. The new due date is Monday, November 16, 2015 at 10:00 a.m. local time.
First published Wednesday, September 30, 2015
Sealed proposals will be accepted at the address below until 10:00 AM, Thursday October 29, 2015:

Purchasing Department
Building C, 4th Floor
5500 North St. Louis Avenue
Chicago, IL 60625-4699

Northeastern Illinois University ("University") is seeking proposals from qualified firms to provide, through simple rental or purchase, and maintain an integrated mail processing system for a period of five (5) years. Such a system will comprise of mail machine capable of applying postage in accordance with all current and future standards of the United States Postal Service and an integrated accounting software package for the complete and accurate tracking of all applied postage. The selected firm shall provide the University with an industry recognized equipment and software package, as well as all necessary training, service and support to keep the system fully operational throughout the term of the agreement.

A Pre-Submission Conference is being held at Northeastern Illinois University on Wednesday, October 7, 2015 at 10:00 am local time and will be located in the Student Union, Room 214

For additional information, contact:
Rosalinda Castillo
Northeastern Illinois University
5500 North St. Louis Avenue
Chicago, IL 60625-4699
Phone: (773) 442-5301
FAX: (773) 442-5314
State Purchasing Officer - Lee Saulter
Submit 7 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. This procurement may be contingent on Board of Trustees approval. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • ADDENDUM1.pdf (293 KB)
  • Attachment1-TechnicalandFunctionalRequirements.xlsx (67 KB)
  • FY16MAILSYSTEM.pdf (1 MB)
Other Public Documents
  • ADDENDUM2.pdf (349 KB)
  • ADDENDUM3.pdf (293 KB)
  • ADDENDUM4.pdf (293 KB)
  • MailSystemPre-SubmittalSign-InSheet.pdf (137 KB)
Public Opening Documents
  • FY16MAILSYSTEMsubmittalTab.pdf (170 KB)