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Public Higher Education Bulletin

Northeastern Illinois University
SoleSource #TNSS2021

Announcement of a Sole Source Purchase

The hearing has been modified
Published Tuesday March 2, 2021
The hearing date has been changed to March 10, 2021 at 9am.
First published Tuesday, February 16, 2021
The University intends to award a contract for ePayment Processing & Online eStore Functionality to Touchnet Information Systems, Inc., Lenexa, KS, for an estimated $836,600.17.
The Touchnet ePayment Processing & Online eStore Functionality provides the ability for the University to receive credit card payments over the internet. In order to sufficiently comply with credit card industry PCI PA-DSS (Payment Application Data Security Standard, as defined by the PCI Security Standards Council) security requirements, the University is required to have credit card transaction processing hosted by a secure 3rd party. Touchnet is fully compliant with PCI mandates. The University currently uses Touchnet's hosted ePayment Gateway software to receive online payments of tuition, fees and collection of other miscellaneous revenues including daily parking passes, continuing education classes, various seminars, performance ticket purchases, etc. As a result, Touchnet is integrated into a variety of independent applications serving students across the university including Ellucian Banner (NEIU's ERP application). The Touchnet ePayment services and performs all required reporting and processing of PCI security mandates. The hosting is necessary as University employees are not expert in PCI secure website creation or management. Touchnet also provides clearinghouse services by capturing and transferring all daily transactions to our financial institution, J.P. Morgan Chase Bank.

Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below. The University has determined that this purchase is only economically available from this source because the critical changes to an existing contract are necessary and best accomplished by the contract holder.
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration. Grand total is an estimated amount. There will be annual price increases, however, the increase will be no more than 10% per year.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Victoria Santiago
5500 N. St. Louis Avenue
Chiago, IL 60625
Phone: (773) 442-5301
FAX: (773) 442-5314
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

March 3, 2021
9:00 AM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
February 26, 2021
Register with:
Catherine Bradbury
Phone:(217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • TNSS2021-SSJF-TouchnetInformationSystemsInc.pdf (847 KB)