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Public Higher Education Bulletin

Northern Illinois University
SoleSource #CAB164832
Announcement of a Sole Source Purchase
Award Info Published Wednesday June 28, 2017
Awarded to:
Vendor: Hyland Software, Inc., Westlake, OH
Amount: An estimated $145,000
An estimated start date of 8/1/2017 through 7/31/2018, 12 months
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Tuesday June 27, 2017
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Thursday, June 8, 2017
The University awarded a contract for Enterprise Document Imaging Services - Maintenance to Hyland Software, Inc., Westlake, OH, for an estimated $145,000.
OnBase maintenance and support services from Hyland Software allows the University to continue providing support, enhances our current implementation and allows for expansion of the enterprise document imaging and scanning services offered to the entire University. The maintenance services will provide for continued use and future growth of the OnBase imaging technology at NIU.
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration. The requested services are specific to Hyland's OnBase solution and corresponding modules as implemented by NIU. This is the only vendor who can offer services and software enhancements necessary to support, enhance or expand our current campus-wide document imaging implementation. The manner in which implemented modules have been maintained by Hyland Software requires knowledge of NIU security and other enterprise systems. This information can only be obtained by direct experience or cost prohibitive studies conducted with the assistance of NIU staff. The implementation of the system is unique to NIU's document imaging enterprise architecture.

For additional information, contact:
Cindy Blanchard
Northern Illinois University
Office of Procurement Services
Lowden Hall, Room 107
DeKalb, IL 60115-2828
Phone: (815) 753-1674
FAX: (815) 753-6800
State Purchasing Officer - Margaret van Dijk

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

June 28, 2017
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Jenessa Conner
Phone:(217) 299-3957
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
June 23, 2017
Register with:
Jenessa Conner
Phone:(217) 299-3957

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • CAB164832.pdf (421 KB)
Sole Source Justification Part 2
  • CAB164832Part2.pdf (43 KB)