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Public Higher Education Bulletin

Northern Illinois University
RFP #JMT06302020

Request for Proposal: NIU Pouring Rights & Beverage Vending

This solicitation will not be awarded
Published Thursday July 23, 2020
RFP submittals were considered non-responsive in accordance with 30 ILCS 575/4(f)- BEP Act and non-responsive offers were rejected by the University.
This notice has been modified
Published Monday June 29, 2020
Modification of names of files to be uploaded when E-Bidding.
This notice has been modified
Published Wednesday June 17, 2020
Addendum #3 provides RFP opening call-in number and vendors are cautioned to upload and submit response files PRIOR to 2PM (CST) on RFP opening date.
This notice has been modified
Published Tuesday June 2, 2020
Addendum #2 Site visit day of the week correction.
This notice has been modified
Published Wednesday May 27, 2020
Addendum issued to provide potential proposers with the date and time of the scheduled site visits and to provide answers to vendor's questions. The RFP opening date remain unchanged.
First published Friday, May 1, 2020
Sealed proposals will be accepted below until 2:00 PM, Tuesday June 30, 2020:
At the following address:
Electronic Submittials Only
No Physical Responses Accepted
Register from Main Screen Under
E-Bidding Tab
E-Bidding, IL 60115
via Electronic Bidding
The Board of Trustees of Northern Illinois University is seeking comprehensive proposals for beverage pouring rights & beverage vending. The university desires to contract a primary supplier for carbonated post mix fountain beverages for NIU dining and concessions and full-service beverage vending and bottled beverages to be resold in campus retail locations including, but not limited to, carbonated bottled drinks, juice products, water, enhanced water, isotonic drinks, energy drinks, and iced coffee. The respondent will be awarded exclusive rights for fountain beverage and retail space for packaged beverages. The agreement should include the appropriate equipment to merchandise, display, and dispense products. Vendor needs to demonstrate high acceptance levels from the campus community. The University is interested in vendors with strong name recognition. The goal of the RFP process is to enter into an exclusive sponsorship partnership opportunity agreement with vendor(s) for cold beverage sales and beverage vending to enhance current operations and service levels while maximizing financial support to the University. The University hopes to establish a long-term relationship that will be mutually beneficial to both parties as well as complement the many new and exciting initiatives underway at the University. Opportunities to meet the goals are available by establishing competitive prices for products, working with the University to improve sales and availability of beverages at University facilities. Signage and sponsorship opportunities at a variety of Athletic, Dining Services, Holmes Student Center and other University sponsored events and/or venues. The vendor will be expected to offer services for any future vending and dining locations on the main campus. In addition to desiring a solution that will maximize the return to the University, it is equally important that the solution be equitable to all stakeholders.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jean Ann Thomas
Northern Illinois University
Procurement Services & Contract Management
590 College Avenue
Lowden Hall, Room 109
DeKalb, IL 60115-2828
Phone: (815) 753-9558
FAX: (815) 753-6800
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Carla Carreno
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
Proposal documents may be obtained by contacting the Purchasing Office.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • RFPJMT06302020Addendum.pdf (213 KB)
  • RFPJMT06302020Addendum2.pdf (158 KB)
  • RFPJMT06302020Addendum3.pdf (144 KB)
  • RFPJMT06302020Addendum4.pdf (143 KB)
  • RFPJMT06302020AddendumTwo.pdf (153 KB)
  • RFPNIUJMT06302020.pdf (1 MB)
Public Opening Documents
  • RFPOpeningFormJMT06302020.pdf (197 KB)