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Public Higher Education Bulletin

 
Illinois Public Higher Education Cooperative
RFP #JMT201707
Request for Proposal: IPHEC Food and Food Service Products
Renewal Info
Published Wednesday March 27, 2019
Renewal entered into with:
Vendor: Gordon Food Service
Amount: An estimated $50,000,000
Renewal: 1st of 4, 7/1/2019 through 6/30/2021
Pricing Changes: 
Flat 3.5% increase originally agreed to in BAFO
Service/Product Changes: 
none
Potential Future Renewals: $60,000,000
Comments: IPHEC has taken into account 8i of the BEP Act in conducting this renewal.
The buyer for this procurement is now Graham LaMontagne, (217) 300-6452.
The State Purchasing Officer for this procurement is now Geno Marchizza.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Tuesday May 23, 2017
Awarded to:
Vendor: Gordon Food Service, Inc, Wyoming, MI
Amount: An estimated $60,000,000
Terms:
An estimated start date of 7/1/2017 through 6/30/2019
Renewals:
4 two-year
Potential Future Renewals: $240,000,000
Number of Unsuccessful, Responsive Respondents: 3
Comments:
Individual contract/purchase orders will be executed by each IPHEC University based on their needs. No minimum or maximum guarantee. There was a 10% BEP goal for this RFP. Gordon Food Service, Inc. complies with BEP Utilization Plan requirements. Term: Original 2 year term with 4 additional 2 year terms for a total of 10 years.
This award corrects and replaces the award posted below on May 8, 2017.
The State Purchasing Officer for this procurement is now Geno Marchizza.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Monday May 8, 2017
Awarded to:
Vendor: Gordon Food Service, Wyoming, MI
Amount: An estimated $0
Terms:
An estimated start date of 7/1/2017 through 6/30/2019

This vendor has agreed to extend their offer to other state universities of Illinois.

Renewals:
4 two-year
Potential Future Renewals: $0
Number of Unsuccessful, Responsive Respondents: 3
Comments:
Individual contract/purchase orders will be executed by each IPHEC University based on their needs. No minimum or maximum guarantee. There was a 10% BEP goal for this RFP. Gordon Food Service, Inc. complies with BEP Utilization Plan requirements. Term: Original 2 year term with 4 additional 2 year terms for a total of 10 years.
The State Purchasing Officer for this procurement is now Geno Marchizza.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday January 3, 2017
The State Purchasing Officer has been changed to Nicole Krneta Rogers. Addendum #3 has been issued to announce this change.
This notice has been modified
Published Thursday December 22, 2016
RFP opening date has been changed to January 25, 2017.
This notice has been modified
Published Monday October 31, 2016
The sealed proposal time has been corrected as follows: "Sealed proposals will be accepted at the address below until 2:30 PM, Wednesday, January 11, 2017 in lieu of 2:30 A.M."
First published Thursday, October 27, 2016
Sealed proposals will be accepted below until 2:30 PM, Wednesday January 25, 2017:
At the following address:
Purchasing Office
Lowden Hall, Room 107
DeKalb, IL 60115-2828
IPHEC is seeking a proposal from a qualified Vendor to establish a primary agreement (Prime Vendor Contract) (single supplier) for food and food service related products in support of IPHEC member Universities food service operations. It is intended that IPHEC member Universities will provide a long-term commitment to create a most effective, dynamic and supportive cooperative agreement. The successful Vendor shall furnish food, beverages, supplies, and specified equipment necessary for the safe, sanitary and efficient operation of the food service program in support of IPHEC Universities.

The selected Prime Vendor for Food and Food Service Products will provide an open on-line catalog of food and food service products (also referred to as products) that will support IPHEC campuses. Because of the nature of food products and service products necessary, IPHEC Universities require quick turn-around times, the ability of the vendor to manage multiple orders, shipments to different locations, and reliable and accurate service; all on an as needed basis.

IPHEC reserves the right to accept or reject any or all proposals, minor technicalities, to accept any part of a proposal and to make no award as is deemed to be in the best interest of IPHEC. IPHEC will not pay for any information requested herein, nor is it liable for any costs incurred by the Vendor in responding to this request. All proposals submitted become the property of IPHEC and will not be returned to the Vendor. The successful Vendor must be licensed to do business in the State of Illinois.

The initial award period will commence upon award acceptance (on or around July 1, 2017) for a two (2) year period extending through June 30, 2019, with an option to renew the award for four (4) additional two-year renewal periods: from July 1, 2019 through June 30, 2021; from July 1, 2021 to June 30, 2023; from July 1, 2023 to June 30, 2025; and from July 1, 2025 to June 30, 2027, under the same terms and conditions, based on continuing need, satisfactory performance, and availability of funds, for a total of ten (10) years, at the sole discretion of IPHEC.

For additional information, contact:
Jean Ann Thomas
Northern Illinois University
Procurement Services & Contract Management
590 College Avenue
Lowden Hall, Room 109
DeKalb, IL 60115-2828
Phone: (815) 753-9558
FAX: (815) 753-6800
State Purchasing Officer - Nicole Krneta Rogers
Submit 1 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Proposal documents may be obtained by contacting the Purchasing Office. This procurement may be contingent on Board of Trustees approval. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is a BEP goal for this procurement. See solicitation documentation for details. The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • IPHECRFPJMT201707.docx (446 KB)
  • JMT201707.pdf (725 KB)
  • JMT201707Addendum1.docx (35 KB)
  • JMT201707Addendum2.docx (33 KB)
  • JMT201707Addendum3.docx (29 KB)
  • JMT201707Addendum4.docx (29 KB)
  • JMT201707Addendum5.docx (29 KB)
  • MarketBasket-AttachmentH.xlsx (55 KB)
  • MarketBasketAttachmentHREVISION.xlsx (56 KB)