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Public Higher Education Bulletin

 
Northern Illinois University
SoleSource #JMT20192029

Announcement of a Sole Source Purchase

Award Info Published Thursday December 12, 2019
Awarded to:
Vendor: SYSCO Baraboo, LLC, Baraboo, WI
Amount: An estimated $1,500,000
Terms:
An estimated start date of 12/16/2019 through 3/31/2029, 100 months
Renewals:
None
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday December 9, 2019
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Thursday, November 21, 2019
The University awarded a contract for Food and Food Supplies to SYSCO Baraboo, LLC, Baraboo, WI, for an estimated $1,500,000.
Purchase of food and food supplies from SYSCO Baraboo, LLC required by franchise agreement.
The University has determined that this purchase is only economically available from this source because the items are required by an existing franchise agreement. The University has a need to purchase food and food supplies. This is needed to support existing Franchise Agreement. The results of this will ensure NIU's compliance with the Franchise Agreement. The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. Vendor is SYSCO Baraboo, LLC. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form. Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university?s need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jean Ann Thomas
Northern Illinois University
Procurement Services & Contract Management
590 College Avenue
Lowden Hall, Room 109
DeKalb, IL 60115-2828
Phone: (815) 753-9558
FAX: (815) 753-6800
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

Date:
December 11, 2019
Time:
9:00 AM
Location:
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
December 6, 2019
Register with:
Catherine Bradbury
Phone:(217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

 
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Sole Source Justification
  • JMT20192029.pdf (352 KB)
Sole Source Justification Part 2
  • JMT20192029Pt2.pdf (36 KB)