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Public Higher Education Bulletin

 
Northern Illinois University
RFP #KMC138285

Request for Proposal: Microsoft Campus Agreement

Change Order
Published Friday October 8, 2021
Vendor: Scholarbuys
Change Order Amount: $1,901,052
Change Order Justification: NIU’s current telephony system is an on-premises phone switch, which is more than thirty years old and due to its age and obsolescence, the need to provide a service that is more reliable, mobile-friendly, and flexible for faculty and staff of NIU and to meet the demands of remote work styles and academic learning is essential. The Microsoft Teams solution will seamlessly integrate with the University’s existing Teams environment, enabling a calling/voice feature capability to a platform which faculty and staff are already familiar with. Orig. Amt. $1,500,000 - New Total $3,401,052

The buyer for this procurement is now Jean Ann Thomas , (815) 753-9558.
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Carla Carreno.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday April 20, 2021
Renewal entered into with:
Vendor: Scholarbuys
Amount: An estimated $400,000
Renewal: 8th of 9, 7/1/2021 through 6/30/2022
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $400,000
Comments: Note to Awardee: No work shall proceed without the authorization and/or correspondence from the Procurement Services and Contract Management office or receipt of a Purchase Order and/or Contract. The University reserves the right to amend this agreement to increase the dollar obligation and/or quantities, and/or to extend the time period of the term, as needed and as per the terms and conditions outlined in this RFP.
The buyer for this procurement is now Jean Ann Thomas , (815) 753-9558.
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Carla Carreno.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday May 27, 2020
Renewal entered into with:
Vendor: Scholarbuys
Amount: An estimated $400,000
Renewal: 7th of 9, 7/1/2020 through 6/30/2021
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $800,000
Comments: Note to Awardee: No work shall proceed without the authorization and/or correspondence from the Procurement Services and Contract Management office or receipt of a Purchase Order and/or Contract. The University reserves the right to amend this agreement to increase the dollar obligation and/or quantities, and/or extend the time period of the term, as needed and as per the terms and conditions outline in this RFP.
The buyer for this procurement is now Jean Ann Thomas , (815) 753-9558.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Carla Carreno.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Thursday June 20, 2019
Renewal entered into with:
Vendor: Scholarbuys
Amount: An estimated $400,000
Renewal: 6th of 9, 7/1/2019 through 6/30/2020
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $1,200,000
Comments: 20% BEP goal incorporated - waiver approved
The buyer for this procurement is now Sharon Duchaj , (815) 753-1671.
The State Purchasing Officer for this procurement is now Carla Carreno.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday May 15, 2018
Renewal entered into with:
Vendor: Scholarbuys
Amount: An estimated $400,000
Renewal: 5th of 9, 7/1/2018 through 6/30/2019
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $640,000
The buyer for this procurement is now Keri Moreland , (815) 753-1373.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday May 9, 2017
Renewal entered into with:
Vendor: Scholarbuys
Amount: An estimated $400,000
Renewal: 4th of 9, 7/1/2017 through 6/30/2018
Pricing Changes: 
None
Service/Product Changes: 
Additional Microsoft licenses will be purchased in FY18.
Potential Future Renewals: $1,040,000
The State Purchasing Officer for this procurement is now Nicole Krneta Rogers.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Wednesday March 1, 2017
Vendor: Scholarbuys
Change Order Amount: $110,000
The Division of Information Technology requests to add on additional Microsoft licenses utilizing the award on RFP # KMC138285. This contract supports multiple areas across Northern Illinois University.

The State Purchasing Officer for this procurement is now Nicole Krneta Rogers.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Thursday February 18, 2016
Renewal entered into with:
Vendor: Scholarbuys
Amount: An estimated $240,000
Renewal: 3rd of 9, 7/1/2016 through 6/30/2017
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $1,440,000
The buyer for this procurement is now Cindy Blanchard , (815) 753-1674.
The State Purchasing Officer for this procurement is now Pamela Amoako.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Thursday June 4, 2015
Renewal entered into with:
Vendor: Scholarbuys
Amount: An estimated $234,052
Renewal: 2nd of 9, 7/1/2015 through 6/30/2016
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $1,639,000

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Monday May 19, 2014
Renewal entered into with:
Vendor: Scholarbuys
Amount: An estimated $150,000
Renewal: 1st of 9, 7/1/2014 through 6/30/2015
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $1,200,000

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Thursday June 6, 2013

ScholarbuysCarpentersville, IL

  • Amount: An estimated $150,000
  • Terms: An estimated start date of 7/1/2013 through 6/30/2014
  • Renewals: 9 one-year
  • Potential Future Renewals: $1,350,000
  • This vendor has agreed to extend their offer to other state universities of Illinois.

Unsuccessful respondents (3)

Buyer for this procurement: Kent Clapsaddle, (815) 753-6107

State purchasing officer for this procurement: Lee Saulter

Comments:
With regard to pricing: while the evaluation team found that Dell initially had the most aggressive pricing (with SHI coming in second), this does not hold true for either Dell or SHI after the first renewal period. ScholarBuys is the only vendor willing to keep pricing firm if NIU has a multi-year contract and the FTE Count remains even. NIU’s experience has shown that the FTE count does remain consistent from year to year.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Monday April 15, 2013
The RFP opening date has been changed to Thursday, April 25, 2013, at 2 PM local time. Addendum #2 is forthcoming with additional information/clarification.
First published Thursday, April 4, 2013
Sealed proposals will be accepted below until 3:00 PM, Thursday April 25, 2013:
At the following address:
Purchasing Office
Lowden Hall, Room 107
DeKalb, IL 60115-2828

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Kent Clapsaddle
Northern Illinois University
Procurement Services & Contract Management
590 College Avenue
Lowden Hall, Room 107
DeKalb, IL 60115-2828
Phone: (815) 753-6107
FAX: (815) 753-6800
State Purchasing Officer - Lee Saulter
There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • KMC138285.pdf (442 KB)
  • KMC138285Addendum1.pdf (22 KB)
  • KMC138285Addendum2.pdf (25 KB)
Other Public Documents
  • BEPwaiverFY20.pdf (47 KB)