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Public Higher Education Bulletin

 
Northern Illinois University
RFP #KMC142427

Request for Proposal: Computerized Maintenance Management System

Renewal Info
Published Monday June 22, 2020
Renewal entered into with:
Vendor: TMA Systems
Amount: An amount not to exceed $42,000
Renewal: 6th OF 9, 7/1/2020 through 6/30/2021
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $127,743
Comments: 20 BEP Goal Incorporated - Waiver Approved. Note to Awardee: No work shall proceed without the authorization and/or correspondence from the Procurement Services and Contract Management office or receipt of a Purchase Order and/or Contract.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Carla Carreno.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday June 28, 2019
Renewal entered into with:
Vendor: TMA Systems
Amount: An estimated $31,742
Renewal: 5th of 9, 7/1/2019 through 6/30/2020
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $169,743
Comments: 20% BEP Goal Incorporated - Waiver Approved
The State Purchasing Officer for this procurement is now Carla Carreno.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Thursday June 28, 2018
Renewal entered into with:
Vendor: TMA Systems
Amount: An estimated $23,581
Renewal: 4th of 9, 7/1/2018 through 6/30/2019
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $31,742

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday June 20, 2018
Renewal entered into with:
Vendor: TMA Systems
Amount: An estimated $48,250
Renewal: 3rd of 9, 7/1/2017 through 6/30/2018
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $55,323

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday June 5, 2018
Renewal entered into with:
Vendor: TMA Systems
Amount: An estimated $35,900
Renewal: 2nd of 9, 7/1/2016 through 6/30/2017
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $103,573
The State Purchasing Officer for this procurement is now Nicole Krneta Rogers.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday June 5, 2018
Renewal entered into with:
Vendor: TMA Systems
Amount: An estimated $30,000
Renewal: 1st of 9, 7/1/2015 through 6/30/2016
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $139,743
The State Purchasing Officer for this procurement is now Nicole Krneta Rogers.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Tuesday December 2, 2014
Awarded to:
Vendor: TMA Systems, Tulsa, OK
Amount: $154,235
Terms:
An estimated start date of 7/1/2014 through 6/30/2015
Renewals:
9 one-year
Potential Future Renewals: $169,743
Number of Unsuccessful, Responsive Respondents: 8
Comments:
Due to lengthy contract negotiations, the project did not begin until much later than anticipated.
This award corrects and replaces the award posted below on January 2, 2014.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Thursday January 2, 2014
Awarded to:
Vendor: TMA Systems, Tulsa, OK
Amount: $154,235
Terms:
An estimated start date of 1/31/2014 through 1/30/2015
Renewals:
9 one-year
Potential Future Renewals: $169,743
Number of Unsuccessful, Responsive Respondents: 8
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Friday August 16, 2013
The RFP opening date has been changed to September 4, 2013, at 2 PM local time. Addendum #1 has been issued regarding the date change. Addendum #2 will be issued soon once responses have been formulated to questions raised.
First published Wednesday, August 7, 2013
Sealed proposals will be accepted below until 3:00 PM, Wednesday September 4, 2013:
At the following address:
Purchasing Office
Lowden Hall, Room 107
DeKalb, IL 60115-2828

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Kent Clapsaddle
Northern Illinois University
Procurement Services & Contract Management
590 College Avenue
Lowden Hall, Room 107
DeKalb, IL 60115-2828
Phone: (815) 753-6107
FAX: (815) 753-6800
State Purchasing Officer - Lee Saulter
There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • KMC142427.docx (4 MB)
  • KMC142427Addendum2ComputerizedMaintenanceMgmtSys.pdf (125 KB)
  • KMC142427Addendum3.pdf (94 KB)
  • KMC142427Amendment1.pdf (22 KB)
  • W9_Dec2011.pdf (84 KB)
Other Public Documents
  • BEPWAIVERTMASystems62719.pdf (65 KB)
Public Opening Documents
  • BEPWaiverTMASystemsRenewalFY20.pdf (364 KB)