To obtain documents, log on:
Not registered? Register me now

Public Higher Education Bulletin

Northern Illinois University
SoleSource #KMC157351
Announcement of a Sole Source Purchase
Award Info Published Thursday October 1, 2015
Awarded to:
Vendor: Hyland Software, Westlake, OH
Amount: $134,198
An estimated start date of 8/30/2015 through 8/29/2016, 12 months
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Wednesday September 30, 2015
In line with the CPO's determination, Northern Illinois University is awarding the amount approved to continue on with the existing system while not expanding that system.
The hearing has been modified
Published Wednesday September 30, 2015
A public hearing was held 8-19-15. Taking into consideration all evidence provided before, during and after the hearing, the Chief Procurement Officer authorizes the University to proceed with the following changes which can be found in PDF KMC157351 CPO Determination below.
First published Tuesday, August 4, 2015
The University awarded a contract for Hyland Software/Maintenance Services to Hyland Software, Westlake, OH, for $134,198.
Hyland Software/Maintenance Services
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration. This purchase also falls under "procurement is software license, upgrade or maintenance."

For additional information, contact:
Kent Clapsaddle
Northern Illinois University
Office of Procurement Services
Lowden Hall, Room 107
DeKalb, IL 60115-2828
Phone: (815) 753-6107
FAX: (815) 753-6800
State Purchasing Officer - Aaron M. Finder

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

August 19, 2015
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio teleconference. Email or call the Hearing Contact for details.

Alternate Location(s):
James R. Thompson Center
Room 9-036
100 West Randolph
Chicago, IL

Hearing Contact:
Aaron M. Finder
Phone:(217) 558-3050
Fax:(217) 558-5407
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
August 14, 2015
Register with:
Aaron M. Finder
Phone:(217) 558-3050
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Sole Source Justification
  • KMC157351.pdf (398 KB)
Public Hearing Documents
  • KMC157351CPODetermination.pdf (172 KB)
  • KMC157351Part2.pdf (63 KB)