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Public Higher Education Bulletin

 
Northern Illinois University
SoleSource #KMC162271

Announcement of a Sole Source Purchase

Renewal Info
Published Monday March 2, 2020
Renewal entered into with:
Vendor: ELS Educational Services Inc.
Amount: $99,900
Renewal: 3rd of 4, 2/1/2020 through 1/31/2021
Pricing Changes: 
None
Service/Product Changes: 
None
Sole Source Status: 
Northern Illinois University has not identified any other educational services company based in the US that maintains the necessary presence in China and also possesses the requisite skill set to provide the required services.
Potential Future Renewals: $99,900
Comments: The 20% BEP goal has been added to Sole Source #KMC162271 to include remaining renewal periods. Waiver has been approved for ELS Educational Services Inc. Due to an administrative error, the renewal was executed but not published. The renewal is being properly executed and published now.
The buyer for this procurement is now Brian Murphy, (815) 753-6138.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Thursday January 31, 2019
Renewal entered into with:
Vendor: ELS Educational Services Inc.
Amount: An estimated $99,900
Renewal: 2nd of 4, 2/1/2019 through 1/31/2020
Pricing Changes: 
None
Service/Product Changes: 
None
Sole Source Status: 
Northern Illinois University has not identified any other educational services company based in the US that maintains the necessary presence in China and also possesses the requisite skill set to provide the required services.
Potential Future Renewals: $199,800
Comments: The 20% BEP goal has been added to Sole Source #KMC162271 to include remaining renewal periods. Waiver has been approved for ELS Educational Services Inc.
The State Purchasing Officer for this procurement is now Ashley Stewart.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday January 9, 2018
Renewal entered into with:
Vendor: ELS Educational Services Inc.
Amount: An estimated $99,900
Renewal: 1st of 4, 2/1/2018 through 1/31/2019
Pricing Changes: 
None
Service/Product Changes: 
None
Sole Source Status: 
Northern Illinois University has not identified any other educational services company based in the US that maintains the necessary presence in China and also possesses the requisite skill set to provide the required services.
Potential Future Renewals: $299,700
Comments: On January 30, 2017, a $0 change order was issued, modifying the period of service to 2/1/17-1/31/18 with four one-year renewals. On October 13, 2017, an additional $0 change order was issued, modifying the period of service to 5/1/17-4/30/18 with four one-year renewals. The change order issued on October 13, 2017 was issued in error and the initial period of service is 2/1/17-1/31/18, with four one-year renewals. This renewal exercises the first one-year renewal for a period of service of 2/1/18-1/31/19.
The State Purchasing Officer for this procurement is now Margaret van Dijk.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Friday October 13, 2017
Vendor: ELS Educational Services Inc.
Change Order Amount: $0

Modification of period of service ONLY, because vendor was unable to begin services on the date anticipated. The period of service is 5/1/2017 - 4/30/2018 with four one-year renewal options.
This change order corrects and replaces the change order posted below on January 30, 2017.
The State Purchasing Officer for this procurement is now Margaret van Dijk.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Monday January 30, 2017
Vendor: ELS Educational Services Inc.
Change Order Amount: $0

Modification of period of service ONLY. Due to prolonged contract negotiations, services did not begin immediately upon the sole source award. The period of service will be 2/1/2017 - 1/31/2018 with four one-year renewal options.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Monday September 26, 2016
Awarded to:
Vendor: ELS Educational Services Inc., Princeton, NJ
Amount: An estimated $99,900
Terms:
An estimated start date of 10/1/2016 through 9/30/2017, 12 months
Renewals:
4 one-year
Potential Future Renewals: $399,600
Comments:
The work that is to be performed can be tracked, fine-tuned and optimized for best results if the engagement can be extended beyond 12 months. Four one-year renewal options provide the opportunity to maximize the results, and the optional periods will only be used if the preceding year indicates progress towards goals.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday September 12, 2016
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Wednesday, August 24, 2016
The University awarded a contract for International Student Recruiting Services to ELS Educational Services Inc., Princeton, NJ, for an estimated $99,900.
Northern Illinois University is making a sole source procurement for international student recruiting services from this U.S.-based educational company with recruitment operations in China.
The University has determined that this purchase is only economically available from this source because the selected vendor is the sole economically feasible source when compared to employing an individual and setting up the necessary infrastructure to support that individual. Separately, the selected vendor is the sole vendor that could be identified to suit the precise needs of the University.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Kent Clapsaddle
Northern Illinois University
Procurement Services & Contract Management
590 College Avenue
Lowden Hall, Room 107
DeKalb, IL 60115-2828
Phone: (815) 753-6107
FAX: (815) 753-6800
State Purchasing Officer - Aaron M. Finder

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

Date:
September 14, 2016
Time:
3:00 PM
Location:
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Aaron M. Finder
Phone:(217) 720-7105
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
September 9, 2016
Register with:
Aaron M. Finder
Phone:(217) 720-7105

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

 
To obtain documents, log on:
Sole Source Justification
  • KMC162271Part1.pdf (308 KB)
Sole Source Justification Part 2
  • KMC162271Part2.pdf (61 KB)
Other Related Sole Source Documents
  • KMC162271approvedchangeorder10-13-17.pdf (93 KB)
Waiver Document
  • ELSBEPWaiver.pdf (55 KB)