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Public Higher Education Bulletin

 
Northern Illinois University
RFP #KMC21544

Request for Proposal: Electronic Research Administration System

Change Order
Published Tuesday July 21, 2020
Vendor: InfoEd International, Inc.
Change Order Amount: $1,077
Renewal increase per RFP. New Future Renewals: $1,162,758

The buyer for this procurement is now Jean Ann Thomas, (815) 753-9558.
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Carla Carreno.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday June 10, 2020
Renewal entered into with:
Vendor: InfoEd International, Inc.
Amount: An estimated $127,283
Renewal: 1st of 9, 7/1/2020 through 6/30/2021
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $1,163,835
Comments: Note to Awardee: No work shall proceed without the authorization and/or correspondence from the Procurement Services and Contract Management office or receipt of a Purchase Order and/or Contract. The University reserves the right to amend this agreement to increase the dollar obligation and/or quantities, and/or to extend the time period of the term, as needed and as per the terms and conditions outlined in this RFP.
The buyer for this procurement is now Jean Ann Thomas, (815) 753-9558.
The State Purchasing Officer for this procurement is now Carla Carreno.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Friday July 19, 2019
Awarded to:
Vendor: InfoEd International, Inc., Albany, NY
Amount: An amount not to exceed $127,283
Terms:
An estimated start date of 7/19/2019 through 6/30/2020
Renewals:
9 one-year
Potential Future Renewals: $1,291,118
Number of Unsuccessful, Responsive Respondents: 0
Comments:
InfoEd International Inc., the awarded vendor, requested and received a BEP waiver.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Carla Carreno.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Thursday March 28, 2019
Addendum #3 has been attached to this notice. The bid opening date has been changed to April 4, 2019, 2 pm (CST). Include a signed copy of this addendum with the submitted proposal.
This notice has been modified
Published Friday March 22, 2019
Addendum #2 has been attached to this notice. The addendum provides additional information with regard to the volume of work that will be tracked within the required system. The deadline for questions is Thursday, March 21, 2019 at 4:30pm CST. Include a signed copy of this addendum with the submitted proposal.
This notice has been modified
Published Monday March 18, 2019
Addendum #1 has been attached to this notice. The addendum corrects the deadline for questions noted in Section 1.4. The deadline for questions is Thursday, March 21, 2019. Include a signed copy of this addendum with the submitted proposal.
First published Monday, March 11, 2019
Sealed proposals will be accepted below until 3:00 PM, Thursday April 4, 2019:
At the following address:
Procurement Services & Contract Management
590 College Avenue
Lowden Hall, Room 107
DeKalb, IL 60115-2828
The purpose of this Request for Proposal (RFP) is to solicit and evaluate proposals to procure a robust Electronic Research Administration (eRA) modular system with a focus on higher education. The vendor-hosted solution must offer the ability to cover all facets of NIU research administration and compliance within one software package and vendor. Vendor must be able to migrate all data and current processes in a timely manner that does not interrupt business processes with a go-live date of July 1, 2019.
As there is a 20% BEP goal set, the BEP Utilization Plan and the BEP Letter of Intent have been attached to this notice for prospective vendors' convenience.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Kent Clapsaddle
Northern Illinois University
Procurement Services & Contract Management
590 College Avenue
Lowden Hall, Room 107
DeKalb, IL 60115-2828
Phone: (815) 753-6107
FAX: (815) 753-6800
State Purchasing Officer - Carla Carreno
Submit 6 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
Proposal documents may be obtained by contacting the Purchasing Office.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • Addendum1RFPKMC215443-15-19.docx (30 KB)
  • Addendum2RFPKMC215443-21-19.docx (32 KB)
  • Addendum3RFPKMC215443-28-19.docx (31 KB)
  • KMC21544.docx (223 KB)
Other Public Documents
  • BEPUtilizationPlan.pdf (161 KB)
  • BlankW9.pdf (129 KB)
  • LetterofIntentTemplate.pdf (109 KB)
Public Opening Documents
  • KMC21544Opening.pdf (36 KB)
Waiver Document
  • KMC21544BEPWaiver.pdf (122 KB)