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Public Higher Education Bulletin

Northern Illinois University
RFP #PSCMCHB03312021

Request for Proposal: Air Charter Services for NIU Football Team

Renewal Info
Published Saturday June 11, 2022
Renewal entered into with:
Vendor: Air Planning
Amount: An estimated $350,000
Renewal: 1 of 2, 7/1/2022 through 6/30/2023
Pricing Changes: 
None -fuel fluctuation
Service/Product Changes: 
Potential Future Renewals: $550,000
Comments: Note to Awardee: No work shall proceed without the authorization and/or correspondence from the Procurement Services and Contract Management office or receipt of a Purchase Order and/or Contract. The University reserves the right to amend this agreement to increase the dollar obligation and/or quantities, and/or to extend the time period of the term, as needed and as per the terms and conditions outlined in this bid.
The State Purchasing Officer for this procurement is now Carla Carreno.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Thursday May 20, 2021

Air PlanningSalem, NH

  • Amount: An amount not to exceed $350,000
  • Terms: An estimated start date of 7/1/2021 through 6/30/2022
  • Renewals: 2 twelve-month
  • Potential Future Renewals: $900,000

Unsuccessful respondents (2)



3 total

1 successful respondent

2 unsuccessful respondents

0 BEP vendors
0 VBP vendors
0 Small businesses

Buyer for this procurement: Cecelia Bolles, (815) 753-1674

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Carla Carreno

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Friday March 26, 2021
The purpose of this addendum is to provide prospective bidders the Conference call dial in phone number for the proposal opening. See attached addendum.
First published Friday, March 12, 2021
Sealed proposals will be accepted below until 2:00 PM, Tuesday April 13, 2021:
At the following address:
Procurement Services & Contract Management
590 College Avenue
Lowden Hall, Room 107
DeKalb, IL 60115-2828
via Electronic Bidding
The Northern Illinois University requires a Carrier/Agent to provide clean, professional, safe, fully compliant with all applicable statutes, Federal laws, municipal ordinances, DOT, FAA regulations, CDC, and affordable air charter services for the Northern Illinois University football team and staff for the 2021, 2022 and 2023 seasons. To this end, the request for proposal (RFP) contains details on the desired arrangement including dates, places, arrangements needed and administrative information. Dates of service are listed in the specifications. There are two (2) one-year renewal options.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Cecelia Bolles
Northern Illinois University
Procurement Services & Contract Management
590 College Avenue
Lowden Hall, Room 107
DeKalb, IL 60115-2828
Phone: (815) 753-1674
FAX: (815) 753-6800
Chief Procurement Officer - John Donato
State Purchasing Officer - Carla Carreno
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
Proposal documents may be obtained by contacting the Purchasing Office.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 3 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • Addendum1PSCMCHB03312021.pdf (126 KB)
Public Opening Documents
  • RecordingFormOnlyRFPPSCMCHB0312021.pdf (634 KB)