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Public Higher Education Bulletin

Northern Illinois University
Bid #PSCMDAR072821

Invitation for Bid: Miscellaneous Contractual Services

Award Info Published Friday August 27, 2021

Anderson Lock CompanyDes Plaines, IL

  • Amount: An estimated $600,000
  • BEP [100% / $600,000]
  • Terms: An estimated start date of 9/6/2021 through 6/30/2022
  • Renewals: 7 one-year
  • Potential Future Renewals: $4,200,000

The Stone GroupChicago, IL

  • Amount: An estimated $600,000
  • Terms: An estimated start date of 9/6/2021 through 6/30/2022
  • Renewals: 7 one-year
  • Potential Future Renewals: $4,200,000
  • Aberdeen Group Inc (subcontractor)
    BEP [15% / $90,000]
  • Ace Supply Corp (subcontractor)
    BEP [5% / $30,000]
  • Hillco Distributing Co (subcontractor)
    BEP [10% / $60,000]

Unsuccessful respondents (5)



7 total

2 successful respondents

5 unsuccessful respondents

1 BEP vendors
0 VBP vendors
0 Small businesses

Buyer for this procurement: Derrick Risley, (815) 753-1671

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Carla Carreno

The University award process may be delayed up to thirty days as this award goes through a state approval process.

First published Friday, June 18, 2021
Sealed bids will be accepted below until 2:00 PM, Wednesday July 28, 2021:
At the following address:
Electronic Submittals Only
No Physical Responses Accepted
Register from Main Screen Under
Ebidding Tab
Ebidding, IL 00000
via Electronic Bidding
The University invites bids for miscellaneous contractual services required by Northern Illinois Universitys Architectural/Engineering Services and Physical Plant in DeKalb, IL. This bid will cover various potential projects during the upcoming Fiscal Year 2022 ending June 30, 2022. This invitation for bid will result in multiple awards for contractual services including, but not limited to, general trades services, mechanical/HVAC services, elevator installation and repair services, and Chiller plant water/chemical treatment and testing. Awards will be based on the needs of the Architectural/Engineering Services department and the Physical Plant at the time of bid opening. These will be issued as do not exceed contracts with no guarantees of any work during any Fiscal Year.

There will be a non-mandatory Administrative Call on July 13, 2021 at 2PM (CST).
This bid has a BEP Goal of 30% and is broken down as follows: 15% minority owned businesses, 10% women owned businesses, and 5% persons with disabilities businesses. If the bidder is a self performing BEP certified business the goal percentages are automatically met and no additional BEP vendors are required. If the bidder is not a certified BEP vendor, the bidder has to meet the percentages as identified above and in Section 1.11 of the Invitation for Bid (IFB).

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Derrick Risley
Northern Illinois University
Procurement Services & Contract Management
Dekalb, il 60115
Phone: (815) 753-1671
Chief Procurement Officer - John Donato
State Purchasing Officer - Carla Carreno
There is a 30 percent BEP goal for this procurement. See solicitation documentation for details.
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
This procurement may be contingent on Board of Trustees approval.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • IFBPSCMDAR072821MiscContractualServices.pdf (800 KB)
Public Opening Documents
  • BidRecordingFormPSCMDAR072821.pdf (208 KB)
Bid Tabulation
  • Bid-Recording-FormPSCMDAR072821.pdf (208 KB)