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Public Higher Education Bulletin

Northern Illinois University
RFP #SMO40318

Request for Proposal: Solid Waste Removal and Recycling for NIU campus

Renewal Info
Published Friday March 20, 2020
Renewal entered into with:
Vendor: Waste Management of Illinois, Inc.
Amount: An estimated $225,000
Renewal: 1st of 3, 7/1/2020 through 6/30/2021
Pricing Changes: 
based on CPI
Service/Product Changes: 
Potential Future Renewals: $300,000
Comments: The estimated cost does not include unforeseen charges within the scope of the contract, or CPI adjustments. BEP 20 percent G. Cooper Oil Company, Inc
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Carla Carreno.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Monday May 21, 2018
Awarded to:
Vendor: Waste Management of Illinois, Inc., DeKalb, IL
Amount: An estimated $350,000
An estimated start date of 7/1/2018 through 6/30/2020
3 one-year
Potential Future Renewals: $525,000
Number of Unsuccessful, Responsive Respondents: 0
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Monday, March 12, 2018
Sealed proposals will be accepted below until 3:00 PM, Tuesday April 3, 2018:
At the following address:
Purchasing Office
Lowden Hall, Room 107
DeKalb, IL 60115-2828
Proposals are requested for solid waste removal and recycling for Northern Illinois University campus locations.

Pre-Submission Meeting:
There is a mandatory Pre-Submission Meeting required for this project. It will be held on Thursday, March, 22, 2018 at 10:00 A.M. local time in the Physical Plant Building, Room AE109, located at 120 Stadium Drive on the Northern Illinois University Campus in DeKalb, IL 60115.

Bidders must attend the Pre-Submission Meeting and sign in to be eligible to turn in a Proposal for this project.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Scott Olsen
Northern Illinois University
Procurement Services & Contract Management
590 College Avenue
Lowden Hall, Room 107
DeKalb, IL 60115-2828
Phone: (815) 753-6111
FAX: (815) 753-6800
State Purchasing Officer - Nicole Krneta Rogers
Submit 6 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
Proposal documents may be obtained by contacting the Purchasing Office.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • smo40318.doc (646 KB)
  • W9_Nov2017.pdf (127 KB)
Public Opening Documents
  • SMO40318RFP2018.pdf (80 KB)