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Public Higher Education Bulletin

Northern Illinois University
SoleSource #amr25711Updatedkef165505

Announcement of a Sole Source Purchase

Renewal Info
Published Tuesday June 15, 2021
Renewal entered into with:
Vendor: Shimadzu Scientific Instriuments
Amount: An estimated $708,333
Renewal: 1st of 3, 9/14/2021 through 9/13/2022
Pricing Changes: 
Service/Product Changes: 
Sole Source Status: 
This procurement remains a sole source.
Potential Future Renewals: $1,416,667
The State Purchasing Officer for this procurement is now Catherine Bradbury.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Monday September 14, 2020

Shimadzu Scientific InstriumentsAddison, IL

  • Amount: An amount not to exceed $300,000
  • Terms: An estimated start date of 9/14/2020 through 9/13/2021, 12 months
  • Renewals: 3 one-year
  • Potential Future Renewals: $2,125,000

The University award process may be delayed up to thirty days as this award goes through a state approval process.

The hearing has been cancelled
Published Monday September 14, 2020
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Thursday, August 20, 2020
The University awarded a contract for Multidisciplinary Scientific Research Instruments to Shimadzu Scientific Instriuments, Addison, IL, for an amount not to exceed $300,000.
The University has a need to Axima, Covalx, LCMS, FTIR IRAffinity, GC-MS-QP, and XRF-1800 Instruments with service and warranty. This is needed The instruments we are seeking will enable us to train our students in cutting edge scientific analysis methods that cannot currently be conducted on campus, but which are essential in the 21st century, global marketplace. This training will help to position our graduates as exceptional candidates for employment in this highly competitive environment. In addition to facilitating this state-of-the-art analytical training for students, acquisition of these instruments will significantly advance scientific and applied research in multiple departments and colleges across the NIU campus, encouraging new, interdisciplinary, collaborative research that is impossible with our current suite of analytical instruments. The end result of this will be NIU and Shimadzu have now entered into the SPARQ program (SPARQ = Shimadzu Programs for Academic Research and Quality of Life) which allows NIU to maximize its research dollars on state of the art instruments with enhanced support. This is far beyond an academic discount with significantly more value; NIU will be able to purchase instrumentation with up to a 40% discount and with routine maintenance and repair included in the instrument cost. The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Shimadzu Scientific Instrument. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form. Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university?s need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
The University has determined that this purchase is only economically available from this source because the items are required for research and no other source is able to meet the researcher's documented needs. compatibility of equipment, accessories, replacement parts, or service is a paramount consideration.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Annette Reyes
Northern Illinois University
Procurement Services & Contract Management
590 College Avenue
Lowden Hall, Room 107
DeKalb, IL 60115-2828
Phone: (815) 753-6180
FAX: (815) 753-6800
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

September 9, 2020
9:00 AM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
September 4, 2020
Register with:
Catherine Bradbury
Phone:(217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • amr25711Updatedkef165505.pdf (890 KB)
Sole Source Justification Part 2
  • amr25711Updatedkef165505Pt2.pdf (131 KB)