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Public Higher Education Bulletin

Northern Illinois University
SoleSource #kal31028

Announcement of a Sole Source Purchase

Change Order
Published Wednesday April 5, 2023
Vendor: Kuali, Inc
Change Order Amount: $0
This Sole Source has been canceled. University leveraged The Higher Education Standard Procurement rules (44 Ill. Admin.4) to procure.

The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Monday January 23, 2023

Kuali, IncLehi, UT

  • Amount: An estimated $133,187
  • Terms: An estimated start date of 2/1/2023 through 1/31/2024, 12 months
  • Renewals: None



1 total
0 BEP vendors
0 VBP vendors
0 Small businesses

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Monday January 23, 2023
This notice has been modified
Published Monday January 23, 2023
The hearing has been modified
Published Monday January 23, 2023
The CPO Determination and part 2 form are attached. The University is only allowed to proceed with a one-year contract and will need to issue a competitive procurement for these services.
First published Thursday, November 3, 2022
The University awarded a contract for Electronic Sigantures to Kuali, Inc, Lehi, UT, for an estimated $133,187.
Electronic Signatures License enable university to convert paper and excel form and processes to completely online forms, create or convert forms to electronic forms without depending on IT teams, and Web-based software which will enable employees to design and create forms and processes with drag and drop of the fields and no additional programming.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance. Software only available from Holder

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Kevin Lam
Northern Illinois University
Procurement Services & Contract Management
590 College Avenue
Lowden Hall, Room 107
DeKalb, IL 60115-2828
Phone: (815) 753-1675
FAX: (815) 753-6800
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

November 23, 2022
9:00 AM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone: (217) 993-2327
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
November 18, 2022
Register with:
Catherine Bradbury
Phone: (217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Sole Source Justification
  • kal31028Kuali.pdf (832 KB)
Public Hearing Documents
  • CPODetermination-NIU.pdf (620 KB)
  • Part2Hearingkal31028.pdf (180 KB)