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Public Higher Education Bulletin

 
Southern Illinois University Carbondale
Bid #K051419

Invitation for Bid: Pest Elimination for University Housing

Renewal Info
Published Wednesday June 10, 2020
Renewal entered into with:
Vendor: Ecolab, Incorporated
Amount: An estimated $55,681
Renewal: 1st 0f 2, 7/1/2020 through 6/30/2021
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $55,681
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Steve Todt.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Monday July 8, 2019
Awarded to:
Vendor: Ecolab, Incorporated, Saint Paul, MN
Amount: An estimated $165,081
Terms:
An estimated start date of 7/21/2019 through 6/30/2020
Renewals:
2 one-year
Potential Future Renewals: $111,362
Number of unsuccessful, responsive bidders: 0
Comments:
Two vendors, Enviro-tech Termite & Pest Control, Incorporated and Terminix, Incorporated were both lower in cost, but neither submitted the proper BEP or Veterans Plan paperwork and were therefore considered non-responsive. This award is pending administrative approval.
The State Purchasing Officer for this procurement is now Steve Todt.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Friday May 31, 2019
Amendment #3 has been attached.
This notice has been modified
Published Thursday May 23, 2019
Amendments #1 and #2 have been attached, including pre-bid minutes and attendance sheet.
First published Wednesday, May 15, 2019
Sealed bids will be accepted below until 2:00 PM, Tuesday June 4, 2019:
At the following address:
Procurement Services
900 South Normal Avenue
Woody Hall, Room 449
Carbondale, IL 62901
Southern Illinois University Carbondale is accepting proposals to provide pest elimination at University Housing on campus.
There will be a pre-bid meeting on Tuesday, May 21st, 10:00 AM, at Schneider Hall Rm. 116B, 370 Neely Drive, SIU Campus. Specific directions are available in Section 1.5.
Registration for conducting business with the State of Illinois: (30 ILCS 500/20-43) Sec. 20-43. Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. The legal entity must be authorized to transact business or conduct affairs in Illinois prior to execution of the contract. Do not confuse this requirement with the Board of Elections certification. You may register to do business at http://cyberdriveillinois.com/departments/business_services/howdoi.html
If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. If it is discovered that the vendor is non-compliant, but made a good faith effort to comply with registration efforts prior to the date the bid or offer is due, a chief procurement officer may provide the bidder 5 business days to achieve compliance. A chief procurement officer may extend the time to prove compliance by as long as necessary in the event that there is a failure within the State Board of Elections' registration system. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.
Please check the State Board of Elections website for information on how to register. Please include your online certification with your bid response. See sample copy included within this bid package. Failure to be in compliance at the time of bid opening may result in your bid being considered non-responsive.
Please include your Illinois Procurement Gateway registration number. If you are not registered, you may register at https://ipg.vendorreg.com. It is highly recommended that your register with the Illinois Procurement gateway. You do not have to be registered at the time of bid opening to be in compliance.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Robert Shultz
Phone: (618) 453-6717
State Purchasing Officer - Steve Todt
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
This procurement may be contingent on Board of Trustees approval.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • K051419.pdf (321 KB)
  • K051419Amendment1.pdf (1 MB)
  • K051419Amendment2.docx (21 KB)
  • K051419Amendment3.pdf (74 KB)
Other Public Documents
  • K051419BEPParticipationWaiver.pdf (240 KB)
  • K051419BidOpeningInformation.pdf (884 KB)
  • K051419INFORMATIONFORK051419.pdf (65 KB)
  • K051419PestEliminationOneBidderLetter.pdf (119 KB)