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Public Higher Education Bulletin

Southern Illinois University Carbondale
RFP #K120318
Request for Proposal: Maintenance/Support of Telecommunications System
Award Info Published Thursday March 28, 2019
Awarded to:
Vendor: ConvergeOne, Incorporated, Bloomington, MN
Amount: An estimated $1,659,398.25
An estimated start date of 4/1/2019 through 3/31/2024
5 one-year
Potential Future Renewals: $1,659,398.25
Number of Unsuccessful, Responsive Respondents: 0
This award is pending administrative approval.
The State Purchasing Officer for this procurement is now Steve Todt.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday January 29, 2019
The bid opening date has been changed to February 5, 2019, 2:00 PM.
This notice has been modified
Published Friday January 18, 2019
K120318Amendment1 and K120318Amendment2 have been added to the posting.
First published Monday, January 7, 2019
Sealed proposals will be accepted below until 2:00 PM, Tuesday February 5, 2019:
At the following address:
Procurement Services
900 South Normal Avenue
Woody Hall, Room 449
Carbondale, IL 62901
Southern Illinois University Carbondale is accepting responses to our RFP: Maintenance/Support of Telecommunications System.
There will be a pre-bid meeting on January 15, 2019 at 1:00 PM at Wham B21 Conference Room, 625 Wham Drive, Carbondale, IL. Attendance is highly recommended.
Registration for conducting business with the State of Illinois: (30 ILCS 500/20-43) Sec. 20-43. Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. The legal entity must be authorized to transact business or conduct affairs in Illinois prior to execution of the contract. Do not confuse this requirement with the Board of Elections certification. You may register to do business at
If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. If it is discovered that the vendor is non-compliant, but made a good faith effort to comply with registration efforts prior to the date the bid or offer is due, a chief procurement officer may provide the bidder 5 business days to achieve compliance. A chief procurement officer may extend the time to prove compliance by as long as necessary in the event that there is a failure within the State Board of Elections' registration system. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.
Please check the State Board of Elections website for information on how to register. Please include your online certification with your bid response. See sample copy included within this bid package. Failure to be in compliance at the time of bid opening may result in your bid being considered non-responsive.
Please include your Illinois Procurement Gateway registration number. If you are not registered, you may register at It is highly recommended that your register with the Illinois Procurement gateway. You do not have to be registered at the time of bid opening to be in compliance.

For additional information, contact:
Robert Shultz
Phone: (618) 453-6717
State Purchasing Officer - Steve Todt
Submit 4 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. This procurement may be contingent on Board of Trustees approval. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is no BEP goal for this procurement. The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • K120318.pdf (4 MB)
Other Public Documents
  • K120318Amendment1.pdf (1 MB)
  • K120318Amendment2.pdf (67 KB)
  • K120318OneBidderLetter.pdf (259 KB)