Number of unsuccessful, responsive bidders:
Vendor: Kerber, Eck and Braeckel LLP, Springfield, IL
Amount: An estimated $91,900
An estimated start date of 11/1/2020 through 10/31/2024
Potential Future Renewals:
This is pending administrative approval.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Amendment 3 has been uploaded.
Amendment 2, pre-submission conference call minutes, and the pre-submission conference sign-in sheet have been uploaded. Please note the following shipping/mailing information, which is different from the information that was shared during the phone conference. USPS mail will only be delivered to Procurement Services on Tuesdays and Thursdays; however, FedEx and UPS shipments will be delivered directly to Procurement Services Monday through Friday. Please send your response to us either by UPS or by FedEx, so it does not have to go through Campus Mail before being delivered to Procurement Services. Your response MUST be delivered to Procurement Services by July 13, 2020 at 2:00 PM.
Amendment 1 has been uploaded.
First published Wednesday, June 24, 2020
Sealed proposals will be accepted below until 2:00 PM, Monday July 13, 2020:
At the following address:
900 South Normal Avenue
Woody Hall, Room 449
Carbondale, IL 62901
Southern Illinois University is requesting the services of an independent auditor to provide an audit of the statement of financial position WSIU Broadcasting Service for the Fiscal Year ending June 30, 2020 and the related statements of activities and cash flows for the year then ended to the State of Illinois and the Corporations of Public Broadcasting.
A pre-submission conference call will be held July 1, 2020 at 2:00 PM. The call in number is 877-937-7966, passcode 1398794. Questions regarding technical requirements will not be answered during this call and should be submitted as directed in Section 1.4. This conference call is to discuss BEP requirements and other State of Illinois requirements for submission of the solicitation only. Please have the solicitation document available for reference purposes. Attendance is highly recommended.
Registration for conducting business with the State of Illinois: (30 ILCS 500/20-43) Sec. 20-43. Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. The legal entity must be authorized to transact business or conduct affairs in Illinois prior to execution of the contract. Do not confuse this requirement with the Board of Elections certification. You may register to do business at http://cyberdriveillinois.com/departments/business_services/howdoi.html
If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. If it is discovered that the vendor is non-compliant, but made a good faith effort to comply with registration efforts prior to the date the bid or offer is due, a chief procurement officer may provide the bidder 5 business days to achieve compliance. A chief procurement officer may extend the time to prove compliance by as long as necessary in the event that there is a failure within the State Board of Elections's registration system. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.
Effective January 1, 2011 communications regarding the specifications of this solicitation, which are not given in a public forum, are subject to public reporting. Questions regarding where the bid is to be mailed, the date and time of the opening or how to obtain a copy of the solicitation or any other procedural question will not need to be reported. The disclosure of the inquiries that need to be reported will include the name, address, phone number and email address of the person and firm making the inquiry. The reporting of this information will be published on the Procurement Policy Board website: https://www.illinois.gov/ppb/Pages/procurement-communications-reporting.aspx
Please include your Illinois Procurement Gateway registration number. If you are not registered, it is highly recommended that you do so. You may register at https://ipg.vendorreg.com. You do not have to be registered at the time of bid opening to be in compliance.
Due to COVID-19, Central Receiving is open from 8 AM to 12 PM, Monday - Friday. Campus Mail is open 8 AM - 4:30 PM, Monday - Friday. The mailing address in the RFP is the correct address to use, since all of our mail is going to Central Receiving and Campus Mail.
Please download both the Request for Proposal document and the Utilization Plan.
For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Chief Procurement Officer - John Donato
State Purchasing Officer - Steve Todt
Submit 4 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof. Illinois Department of Human Rights
(IDHR) eligibility number is required on all proposals, if applicable.
There is a 3 percent Veteran-owned business goal for this procurement. See solicitation documentation for details.