Vendor: Duncan Video, Inc., Indianapolis, INNumber of unsuccessful, responsive bidders:
Terms: One-time transaction
The low bidder was considered non-responsive.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The pre-bid conference minutes (Addendum #2) and the attendance sheet are attached.
Addendum #1 has been uploaded.
First published Friday, July 10, 2015
Sealed bids will be accepted at the address below until 2:00 PM, Monday July 27, 2015:
113 Wakeland Hall, MC-6813
1215 Douglas Drive
Carbondale, IL 62901
The Athletic Department wishes to purchase 4 high definition video cameras and related accessories.
A pre-submission conference will be held July 17, 2015 at 2:00 PM. The call in number is 877-937-7966, passcode 1398794. Questions regarding technical requirements will not be answered during this call and should be submitted as directed in 1.4. This teleconference is to discuss State of Illinois requirements for submission of the solicitation only. Please have the solicitation document available for reference purposes. Attendance is highly recommended.
Registration for conducting business with the State of Illinois: (30 ILCS 500/20-43) Sec. 20-43. Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. Do not confuse this requirement with the Board of Elections certification. You may register to do business at http://cyberdriveillinois.com/departments/business_services/howdoi.html Failure to be in compliance at the time of bid opening will result in your bid being considered non-responsive.
If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.
Effective January 1, 2011 communications regarding the specifications of this solicitation, which are not given in a public forum, are subject to public reporting. Questions regarding where the bid is to be mailed, the date and time of the opening or how to obtain a copy of the solicitation or any other procedural question will not need to be reported. The disclosure of the inquiries that need to be reported will include the name, address, phone number and email address of the person and firm making the inquiry. The reporting of this information will be published on the Procurement Policy Board website: http://www2.illinois.gov/ppb/Pages/default.aspx
For additional information, contact:
State Purchasing Officer - Steve Todt
The University reserves the right to accept or reject any and all responses or parts thereof. Illinois Department of Human Rights
(IDHR) eligibility number is required on all proposals, if applicable. There is no BEP goal for this procurement.