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Public Higher Education Bulletin

Southern Illinois University Carbondale
RFP #L091616
Request for Proposal: Oracle E-Business Suite HRMS/Workflow Enhancements
This solicitation will not be awarded
Published Friday February 10, 2017
The cost exceeds available funds.
This notice has been modified
Published Thursday October 27, 2016
Addendum #4 has been uploaded.
This notice has been modified
Published Friday October 21, 2016
The pre-submission conference call minutes and attendance sheet have been uploaded.
This notice has been modified
Published Monday October 17, 2016
Addendum #3 has been uploaded.
This notice has been modified
Published Thursday October 6, 2016
Addendum #2 has been uploaded.
This notice has been modified
Published Tuesday October 4, 2016
Addendum #1 has been uploaded.
First published Wednesday, September 21, 2016
Sealed proposals will be accepted at the address below until 2:00 PM, Wednesday November 2, 2016:

Procurement Services
113 Wakeland Hall, MC-6813
1215 Douglas Drive
Carbondale, IL 62901

Southern Illinois University Carbondale requires several updates to its current HRMS and Payroll modules. Specifically, assistance in the transition from current front and back office processes in these areas to ones which utilize Oracle?s E-Business Suite (EBS) functionality. The modules that require implementation assistance are: 1)Oracle Approval Management Engine 2)Oracle EBS Time and Labor 3)Oracle EBS Absence Management. Additionally, current practices will have to be assessed and modified to create the smooth transition for implementation of these modules. For instance, processes need to be recommended and implemented to begin, or more effectively utilize, EBS functionality, including (but not limited to) Supervisor Hierarchy, Manager Self-Service and Workflow, identifying manual and semi-automated procedures for collecting and maintaining data within EBS, removing redundant data collection, paper and waste.
A pre-submission conference will be held October 18, 2016 at 10:00 AM. The call in number is 888-590-9525, passcode 5880892. Please have the solicitation document available for reference purposes. Attendance is highly recommended.
Registration for conducting business with the State of Illinois: (30 ILCS 500/20-43) Sec. 20-43. Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. Do not confuse this requirement with the Board of Elections certification. You may register to do business at Failure to be in compliance at the time of bid opening will result in your bid being considered non-responsive.
If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.
Please include your Illinois Procurement Gateway registration number. If you are not registered, it is highly recommended that you do so. You may register at You do not have to be registered at the time of bid opening to be in compliance.

For additional information, contact:
Tina Logan
Phone: (618) 453-5751
FAX: (618) 453-6714
State Purchasing Officer - Steve Todt
Submit 7 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is no BEP goal for this procurement. The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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To obtain documents, log on:
Specification Documents
  • L091616.docx (96 KB)
Other Public Documents
  • L091616Addendum1.pdf (88 KB)
  • L091616Addendum2.pdf (78 KB)
  • L091616Addendum3.pdf (77 KB)
  • L091616Addendum4.pdf (2 MB)
  • L091616Pre-bidAttendanceSheet.pdf (296 KB)
  • L091616Pre-submissionConferenceCallMinutes.pdf (93 KB)