To obtain documents, log on:
Not registered? Register me now

Public Higher Education Bulletin

Southern Illinois University Carbondale
RFP #L092519

Request for Proposal: Multi-Purpose Mountain-Bike-Optimized Trail System

Award Info Published Thursday February 13, 2020
Awarded to:
Vendor: E. T. Simonds Construction Company, Carbondale, IL
Amount: $195,624
Terms:  One-time transaction
Number of Unsuccessful, Responsive Respondents: 1
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday October 15, 2019
Amendment #1 pre-submission minutes and the pre-submission attendance sheet have been uploaded.
First published Thursday, September 26, 2019
Sealed proposals will be accepted below until 2:00 PM, Tuesday October 22, 2019:
At the following address:
Procurement Services
900 South Normal Avenue
Woody Hall, Room 449
Carbondale, IL 62901
SIU's Touch of Nature Environmental Center is planning a multi-user, mountain-bike-optimized trail system to provide community members, college students, and visitors of the region access to its unique 3,300 acres of forest. The International Mountain Bicycling Association Conceptual Plan and partial design includes in the final park upwards of 30 miles of trails of varying abilities, a kids pump track, and an adult bike park. SIU's Touch of Nature Environmental Center requires a 5.5 mile minimum section of mountain-bike-optimized, single-track trail to be built, with the possibility of some natural-product installations where necessary. The University reserves the right to extend the trail to a 7.5-mile section if the budget allows.
A pre-submission meeting will be held October 9, 2019 at 1:30 PM at Southern Illinois University, Touch of Nature, 1206 Touch of Nature Road, Camp 2, Friends Room, Makanda, Illinois.
Registration for conducting business with the State of Illinois: (30 ILCS 500/20-43) Sec. 20-43. Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. The legal entity must be authorized to transact business or conduct affairs in Illinois prior to execution of the contract. Do not confuse this requirement with the Board of Elections certification. You may register to do business at
If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. If it is discovered that the vendor is non-compliant, but made a good faith effort to comply with registration efforts prior to the date the bid or offer is due, a chief procurement officer may provide the bidder 5 business days to achieve compliance. A chief procurement officer may extend the time to prove compliance by as long as necessary in the event that there is a failure within the State Board of Elections?s registration system. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.
Effective January 1, 2011 communications regarding the specifications of this solicitation, which are not given in a public forum, are subject to public reporting. Questions regarding where the bid is to be mailed, the date and time of the opening or how to obtain a copy of the solicitation or any other procedural question will not need to be reported. The disclosure of the inquiries that need to be reported will include the name, address, phone number and email address of the person and firm making the inquiry. The reporting of this information will be published on the Procurement Policy Board website:
Please include your Illinois Procurement Gateway registration number. If you are not registered, it is highly recommended that you do so. You may register at You do not have to be registered at the time of bid opening to be in compliance.
Please download all documents.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Tina Logan
Phone: (618) 453-5751
FAX: (618) 453-6714
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Steve Todt
Submit 5 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Specification Documents
  • L092519.docx (108 KB)
  • L092519GeneralConditionsSupplemental.pdf (251 KB)
  • L092519Map.pdf (540 KB)
  • L092519ProjectLaborAgreement.pdf (15 MB)
Other Public Documents
  • L092519Amendment1Pre-submissionMinutes.pdf (113 KB)
  • L092519AttendanceRecord.pdf (829 KB)
  • L092519GrantStatement.pdf (65 KB)
Public Opening Documents
  • L092519BidTab.pdf (369 KB)
Waiver Document
  • L092519BEPWaiver.pdf (235 KB)