The pre-submission meeting minutes and attendance sheet have been uploaded.
First published Thursday, October 21, 2021
Sealed proposals will be accepted below until 2:00 PM, Friday November 5, 2021:
At the following address:
900 South Normal Avenue
Woody Hall, Room 449
Carbondale, IL 62901
Southern Illinois University Carbondale Intercollegiate Athletics requires team athletic apparel, footwear, and accessories for its 17 athletic teams, coaches, support staff, and administrative staff on an annual basis and wishes to enter into an exclusive and direct athletic apparel sponsorship agreement with an apparel provider who can outfit all programs while offering the University the best quality merchandise at the most advantageous pricing structure. The University is also requesting discounted pricing be extended to other branches such as but not limited to, SIU Spirit Squads, SIU Rec Center, bookstore, and others.
The SIU Salukis are the sports teams of Southern Illinois University Department of Intercollegiate Athletics. SIU is a member of the National Collegiate Athletics Association (NCAA) Division 1 and the Missouri Valley Conference and Missouri Valley Football Conference and an associate member of the Mid American Conference in Mens Swim and Dive.
A pre-submission conference call will be held October 28, 2021 at 2:00 PM. The call in number is 877-937-7966, passcode 1398794. Questions regarding technical requirements will not be answered during this call and should be submitted as directed in Section 1.4. This conference call is to discuss BEP requirements and other State of Illinois requirements for submission of the solicitation only. Please have the solicitation document available for reference purposes. Attendance is highly recommended.
Registration for conducting business with the State of Illinois: (30 ILCS 500/20-43) Sec. 20-43. Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. The legal entity must be authorized to transact business or conduct affairs in Illinois prior to execution of the contract. Do not confuse this requirement with the Board of Elections certification. You may register to do business at http://cyberdriveillinois.com/departments/businessservices/howdoi.html
If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. If it is discovered that the vendor is non-compliant, but made a good faith effort to comply with registration efforts prior to the date the bid or offer is due, a chief procurement officer may provide the bidder 5 business days to achieve compliance. A chief procurement officer may extend the time to prove compliance by as long as necessary in the event that there is a failure within the State Board of Electionss registration system. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.
Effective January 1, 2011 communications regarding the specifications of this solicitation, which are not given in a public forum, are subject to public reporting. Questions regarding where the bid is to be mailed, the date and time of the opening or how to obtain a copy of the solicitation or any other procedural question will not need to be reported. The disclosure of the inquiries that need to be reported will include the name, address, phone number and email address of the person and firm making the inquiry. The reporting of this information will be published on the Procurement Policy Board website: https://www.illinois.gov/ppb/Pages/procurement-communications-reporting.aspx
Please include your Illinois Procurement Gateway registration number. If you are not registered, it is highly recommended that you do so. You may register at https://ipg.vendorreg.com. You do not have to be registered at the time of bid opening to be in compliance.
Please note the following shipping/mailing information. USPS mail will only be delivered to Procurement Services on Monday, Wednesday, and Friday however, FedEx and UPS shipments will be delivered directly to Procurement Services Monday through Friday. Therefore, please send your response to us either by UPS or by FedEx, so it does not have to go through Campus Mail before being delivered to Procurement Services. Your response MUST be delivered to Procurement Services by November 5, 2021 at 2:00 PM.
For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Chief Procurement Officer - John Donato
State Purchasing Officer - Steve Todt
Submit 7 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
This procurement may be contingent on Board of Trustees approval. Illinois Department of Human Rights
(IDHR) eligibility number is required on all proposals, if applicable.
There is no BEP goal for this procurement.
The contract(s) for this solicitation could exceed $50,000 annually.