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Public Higher Education Bulletin

Southern Illinois University Carbondale
RFP #L110816
Request for Proposal: Licensing and Indicia Management
Award Info Published Monday March 6, 2017
Awarded to:
Vendor: Collegiate Licensing Company LLC, Atlanta, GA
Amount: An estimated $585,643
An estimated start date of 7/1/2017 through 6/30/2022
Number of Unsuccessful, Responsive Respondents: 1
The amount is estimated revenue.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday November 22, 2016
Amendment #1 has been uploaded.
This notice has been modified
Published Wednesday November 16, 2016
The minutes and attendance sheet from the pre-proposal conference call are attached.
First published Wednesday, November 9, 2016
Sealed proposals will be accepted at the address below until 2:00 PM, Friday December 9, 2016:

Procurement Services
113 Wakeland Hall, MC-6813
1215 Douglas Drive
Carbondale, IL 62901

Southern Illinois University Carbondale (SIU) is seeking proposals which will result in an agreement naming the proposer the exclusive agent of the University to license the use of the University's marks and logos in such a manner as to preserve the integrity, character and dignity and maintain the reputation of the marks and logos as designating high quality merchandise. The resultant agreement from the proposals shall generate income for Athletics in the form of royalties and rights fees, and in return the vendor shall have exclusive licensing rights for University marks and logos.
A pre-submission conference will be held November 16, 2016 at 10:00 AM. The call in number is 877-937-7966, passcode 1398794. Questions regarding technical requirements will not be answered during this call and should be submitted as directed in Section 1.4. This teleconference is to discuss State of Illinois requirements for submission of the solicitation only. Please have the solicitation document available for reference purposes. Attendance is highly recommended.
Registration for conducting business with the State of Illinois: (30 ILCS 500/20-43) Sec. 20-43. Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. Do not confuse this requirement with the Board of Elections certification. You may register to do business at Failure to be in compliance at the time of bid opening will result in your bid being considered non-responsive.
If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.
Effective January 1, 2011 communications regarding the specifications of this solicitation, which are not given in a public forum, are subject to public reporting. Questions regarding where the bid is to be mailed, the date and time of the opening or how to obtain a copy of the solicitation or any other procedural question will not need to be reported. The disclosure of the inquiries that need to be reported will include the name, address, phone number and email address of the person and firm making the inquiry. The reporting of this information will be published on the Procurement Policy Board website:
Please include your Illinois Procurement Gateway registration number. If you are not registered, it is highly recommended that you do so. You may register at You do not have to be registered at the time of bid opening to be in compliance.

For additional information, contact:
Tina Logan
Phone: (618) 453-5751
FAX: (618) 453-6714
State Purchasing Officer - Steve Todt
Submit 5 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is no BEP goal for this procurement. The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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To obtain documents, log on:
Specification Documents
  • L110816.docx (101 KB)
Other Public Documents
  • L110816Amendment1.pdf (76 KB)
  • L110816Pre-ProposalAttendanceSheet.pdf (43 KB)
  • L110816Pre-ProposalMinutes.pdf (71 KB)