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Public Higher Education Bulletin

Southern Illinois University Carbondale
PA RFP #L112018
Professional and Artistic RFP: Calculation and Negotiation of F&A Cost Rate
This solicitation will not be awarded
Published Monday February 4, 2019
The solicitation has been suspended and will be rebid at a later date.
This notice has been modified
Published Friday December 7, 2018
Amendment #2 and a space survey explanation have been uploaded.
This notice has been modified
Published Friday November 30, 2018
The conference call minutes (Amendment #1) and the attendance sheet have been uploaded.
First published Tuesday, November 20, 2018
Sealed proposals will be accepted below until 2:00 PM, Tuesday December 11, 2018:
At the following address:
Procurement Services
900 South Normal Avenue
Woody Hall, Room 449
Carbondale, IL 62901
Southern Illinois University Carbondale (SIUC) and Southern Illinois University Edwardsville (SIUE) request proposals from responsible vendors to meet their needs. A brief description is set forth below, with detailed requirements in subsequent sections of this solicitation. If you are interested and able to meet these requirements, the Universities appreciate and welcome a response.
Brief Description: SIUC & SIUE are seeking proposals from qualified firms for consulting services to:
  • 1)Conduct the review of University research space at each campus,
  • 2)Calculate the federally audited facilities and administration (F&A) rates for each campus,
  • 3)Develop and prepare the federal F&A rate proposal for each campus,
  • 4) Develop a negotiation strategy for each campus,
  • 5)Negotiate the F&A rate with the U.S. Department of Health and Human Services (DHHS) for each campus,
  • 6)Complete the negotiations before June 30, 2020 and
  • 7)Defend the proposals and F&A rate calculations, as necessary. The final F&A rate proposals are due to DHHS by 12/31/2019.
Registration for conducting business with the State of Illinois: (30 ILCS 500/20-43) Sec. 20-43. Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. The legal entity must be authorized to transact business or conduct affairs in Illinois prior to execution of the contract. Do not confuse this requirement with the Board of Elections certification. You may register to do business at
If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. If it is discovered that the vendor is non-compliant, but made a good faith effort to comply with registration efforts prior to the date the bid or offer is due, a chief procurement officer may provide the bidder 5 business days to achieve compliance. A chief procurement officer may extend the time to prove compliance by as long as necessary in the event that there is a failure within the State Board of Elections' registration system. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.
Effective January 1, 2011 communications regarding the specifications of this solicitation, which are not given in a public forum, are subject to public reporting. Questions regarding where the bid is to be mailed, the date and time of the opening or how to obtain a copy of the solicitation or any other procedural question will not need to be reported. The disclosure of the inquiries that need to be reported will include the name, address, phone number and email address of the person and firm making the inquiry. The reporting of this information will be published on the Procurement Policy Board website:
Please include your Illinois Procurement Gateway registration number. If you are not registered, it is highly recommended that you do so. You may register at You do not have to be registered at the time of bid opening to be in compliance.

For additional information, contact:
Tina Logan
Phone: (618) 453-5751
FAX: (618) 453-6714
State Purchasing Officer - Steve Todt
Submit 5 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. This procurement may be contingent on Board of Trustees approval. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is a BEP goal for this procurement. See solicitation documentation for details. The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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To obtain documents, log on:
Specification Documents
  • L112018.docx (94 KB)
Other Public Documents
  • L112018Amendment1ConferenceCallMinutes.pdf (754 KB)
  • L112018Amendment2.pdf (94 KB)
  • L112018ConferenceCallAttendance.pdf (234 KB)
  • L112018SpaceAttachment.pdf (277 KB)