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Public Higher Education Bulletin

Southern Illinois University Carbondale
Bid #M052120

Invitation for Bid: Unleaded Gasohol

Award Info Published Thursday June 18, 2020
Awarded to:
Vendor: Petroleum Traders Corporation, Fort Wayne, IN
Amount: An estimated $350,000
An estimated start date of 7/1/2020 through 6/30/2021
Number of unsuccessful, responsive bidders: 0
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Wednesday June 3, 2020
Addendum #1 is attached.
First published Thursday, May 21, 2020
Sealed bids will be accepted below until 2:00 PM, Tuesday June 9, 2020:
At the following address:
Procurement Services
900 South Normal Avenue
Woody Hall, Room 449
Carbondale, IL 62901
The Board of Trustees of Southern Illinois University requests responses from responsible vendors to meet its needs. A brief description is set forth below, with detailed requirements in subsequent sections of this solicitation. If you are interested and able to meet these requirements, the University appreciates and welcomes a response to furnish and deliver approximately 90,000 gallons of Unleaded Gasohol for the period of July 1, 2020 through June 30, 2021 as outlined in the attached documentation.
Registration for conducting business with the State of Illinois: (30 ILCS 500/20-43) Sec. 20-43. Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. The legal entity must be authorized to transact business or conduct affairs in Illinois prior to execution of the contract. Do not confuse this requirement with the Board of Elections certification. You may register to do business at
If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. If it is discovered that the vendor is non-compliant, but made a good faith effort to comply with registration efforts prior to the date the bid or offer is due, a chief procurement officer may provide the bidder 5 business days to achieve compliance. A chief procurement officer may extend the time to prove compliance by as long as necessary in the event that there is a failure within the State Board of Election?s registration system. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.
Please include your Illinois Procurement Gateway registration number. If you are not registered, you may register at It is highly recommended that your register with the Illinois Procurement Gateway. You do not have to be registered at the time of bid opening to be in compliance.
There is a pre-submission teleconference to discuss the State of Illinois and Business Enterprise Program requirements and goals on May 28, 2020 at 10:00am. The number to join this conference is 877-937-7966. The participant passcode is 1398794. It is highly recommended that you attend this teleconference. Information is listed in section 1.5 of the bid documents.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Eric Massey
Phone: (618) 453-6715
FAX: (618) 453-6714
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Steve Todt
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • M052120UnleadedGasohol.pdf (795 KB)
Other Public Documents
  • M052120Addendum1.pdf (9 KB)
  • M052120SingleBidderDetermination.pdf (418 KB)
  • M052120UnleadedGasoholBidSummary.pdf (12 KB)
Public Opening Documents
  • M052120BidOpeningInfo.pdf (604 KB)
Waiver Document
  • M052120BEPWaiverForm.pdf (223 KB)