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Public Higher Education Bulletin

Southern Illinois University Carbondale
Bid #M071819

Invitation for Bid: Repair Maintenance Electrical & Sheet Metal

Award Info Published Monday September 23, 2019
Awarded to:
Vendor: Keith Martin, Inc., DBA Martin Electric, Johnson City, IL
Amount: An estimated $800,000
Section: Electrical Work (unsuccessful, responsive bidders: 1)
An estimated start date of 10/1/2019 through 9/30/2023
Vendor: Heartland Mechanical Contractors, Inc., Murphysboro, IL
Amount: An estimated $450,000
Section: Sheet Metal (unsuccessful, responsive bidders: 0)
An estimated start date of 10/1/2019 through 9/30/2023
Number of unsuccessful, responsive bidders: 1
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Friday August 23, 2019
Addendum 3 is attached.
This notice has been modified
Published Wednesday August 21, 2019
Addendum 2 is attached.
This notice has been modified
Published Friday August 16, 2019
The bid opening date has been changed to August 28, 2019.
This notice has been modified
Published Tuesday August 6, 2019
Addendum 1 is attached.
This notice has been modified
Published Tuesday August 6, 2019
The bid opening date has been changed to August 20, 2019.
First published Tuesday, July 23, 2019
Sealed bids will be accepted below until 2:00 PM, Wednesday August 28, 2019:
At the following address:
Procurement Services
900 South Normal Avenue
Woody Hall, Room 449
Carbondale, IL 62901
Southern Illinois University Carbondale requests responses from responsible vendors to meet its needs. A brief description is set forth below, with detailed requirements in subsequent sections of this solicitation. If you are interested and able to meet these requirements, the University appreciates and welcomes a response. Provide all labor, equipment, services, and designated material to be associated with repair, maintenance and construction projects by contract for an electrical contractor and sheet metal contractor to include work for the period when executed contracts, purchase order, and notice to proceed are issued from Procurement Services through September 30, 2023.
Registration for conducting business with the State of Illinois: (30 ILCS 500/20-43) Sec. 20-43. Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. The legal entity must be authorized to transact business or conduct affairs in Illinois prior to execution of the contract. Do not confuse this requirement with the Board of Elections certification. You may register to do business at
If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. If it is discovered that the vendor is non-compliant, but made a good faith effort to comply with registration efforts prior to the date the bid or offer is due, a chief procurement officer may provide the bidder 5 business days to achieve compliance. A chief procurement officer may extend the time to prove compliance by as long as necessary in the event that there is a failure within the State Board of Election?s registration system. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.
Southern Illinois University Carbondale's General Conditions for Construction and Project Labor Agreement apply to this solicitation.

For additional information, contact:
Eric Massey
Phone: (618) 453-6715
FAX: (618) 453-6714
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Steve Todt
The University reserves the right to accept or reject any and all responses or parts thereof. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. Solicitation documents may be obtained by contacting the Purchasing Office. There is a BEP goal for this procurement. See solicitation documentation for details. The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • M071819RepairMaintenanceandConstructionProjectsbyContractElectricalandSheetMetal.pdf (1 MB)
Other Public Documents
  • GeneralConditionsforConstruction.pdf (291 KB)
  • M071819Addendum1.pdf (3 MB)
  • M071819Addendum2.pdf (239 KB)
  • M071819Addendum3.pdf (124 KB)
  • M071819ElectricalWorkBidSummary.pdf (13 KB)
  • M071819SheetMetalWorkBidSummary.pdf (12 KB)
  • ProjectLaborAgreement.pdf (1 MB)
Public Opening Documents
  • M071819BidOpeningInfo.pdf (1 MB)
Waiver Document
  • M071819BEPWaiverHeartlandMechanicalContractors.pdf (240 KB)