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Public Higher Education Bulletin

 
Southern Illinois University Carbondale
Bid #M072720

Invitation for Bid: Repair Maintenance & Construction Projects

Award Info Published Monday November 30, 2020

Flooring

R-Flooring, dba FloorscapesMarion, IL

  • Amount: An estimated $450,000
  • Terms: An estimated start date of 1/1/2021 through 9/30/2023
  • Renewals: None
  • Sergeant Construction Inc. (subcontractor)
    BEP [20% / $90,000]
    VBP [3% / $13,500]

Unsuccessful respondents (1)

Insulation

Gribbins Insulations Co., Inc.Evansville, IN

  • Amount: An estimated $450,000
  • Terms: An estimated start date of 1/1/2021 through 9/30/2023
  • Renewals: None
  • France Mechanical Corporation (subcontractor)
    VBP [3% / $13,500]
  • RHL Insulation Firestopping, Inc. (subcontractor)
    BEP [20% / $90,000]

Unsuccessful respondents (1)

Painting

RP Coatings, Inc.Troy, IL

  • Amount: An estimated $450,000
  • Terms: An estimated start date of 1/1/2021 through 9/30/2023
  • Renewals: None
  • Supplied Industrial Solutions, Inc. (subcontractor)
    BEP [20% / $90,000]
    VBP [3% / $13,500]

Unsuccessful respondents (0)

Roofing

Vaughn's Roofing, Inc.Marion, IL

  • Amount: An estimated $450,000
  • Terms: An estimated start date of 1/1/2021 through 9/30/2023
  • Renewals: None

Unsuccessful respondents (0)

Summary

Respondents

6 total

4 successful respondents

2 unsuccessful respondents

0 BEP vendors
0 VBP vendors
0 Small businesses

Buyer for this procurement: Eric Massey, (618) 453-6715

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Steve Todt

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Wednesday September 2, 2020
The bid opening date has been changed to September 10, 2020.
This notice has been modified
Published Monday August 31, 2020
Addendum 3 is attached. This addendum replaces addendum 2. This is the call in number for the bid opening.
This notice has been modified
Published Friday August 28, 2020
Addendum 2 is attached.
This notice has been modified
Published Thursday August 27, 2020
Addendum 1 is attached, which includes prebid meeting minutes and attendees.
This notice has been modified
Published Tuesday August 4, 2020
The pre-submission meeting date has been moved to August 12, 2020 at 10:00am. This will be a Microsoft Teams meeting. You will need to pre-register by sending your e-mail, company name, and contact information to emassey@siu.edu. You will be provided a link to attend. It is highly recommended that you attend the pre-submission virtual meeting. The bid opening date has been moved to September 3, 2020.
First published Tuesday, July 28, 2020
Sealed bids will be accepted below until 2:00 PM, Thursday September 10, 2020:
At the following address:
Procurement Services
900 South Normal Avenue
Woody Hall, Room 449
Carbondale, IL 62901
The Board of Trustees of Southern Illinois University ("University") requests responses from responsible vendors to meet its needs. A brief description is set forth below, with detailed requirements in subsequent sections of this solicitation. If you are interested and able to meet these requirements, the University appreciates and welcomes a response. Vendor to provide all labor, equipment, services, and designated material to be associated with repair, maintenance and construction projects by contract for a flooring contractor, insulating contractor, painting contractor, and roofing contractor to include work for the period when executed contracts, purchase order, and notice to proceed are issued from Procurement Services through September 30, 2023 as outlined in the attached documentation.
Registration for conducting business with the State of Illinois: (30 ILCS 500/20-43) Sec. 20-43. Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. The legal entity must be authorized to transact business or conduct affairs in Illinois prior to execution of the contract. Do not confuse this requirement with the Board of Elections certification. You may register to do business at http://cyberdriveillinois.com/departments/business_services/howdoi.html
If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. If it is discovered that the vendor is non-compliant, but made a good faith effort to comply with registration efforts prior to the date the bid or offer is due, a chief procurement officer may provide the bidder 5 business days to achieve compliance. A chief procurement officer may extend the time to prove compliance by as long as necessary in the event that there is a failure within the State Board of Election?s registration system. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.
Please include your Illinois Procurement Gateway registration number. If you are not registered, you may register at https://ipg.vendorreg.com. It is highly recommended that your register with the Illinois Procurement Gateway. You do not have to be registered at the time of bid opening to be in compliance.
There is a pre-submission conference scheduled for this solicitation on August 5, 2020 at 10:00am. This will be an online Microsoft Teams meeting. You must register for the Teams meeting by sending your email address, phone number, and contact name to emassey@siu.edu. You will be sent an invitation that will have a link for the Teams meeting. It is highly recommended that you attend this pre-submission conference.
Please note the following shipping/mailing information. USPS mail will only be delivered to Procurement Services on Tuesdays and Thursdays; however, FedEx and UPS shipments will be delivered directly to Procurement Services Monday through Friday. Please send your response to us either by UPS or by FedEx, so it does not have to go through Campus Mail before being delivered to Procurement Services. Your response MUST be delivered to Procurement Services by August 19, 2020 at 2:00 PM.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Eric Massey
Phone: (618) 453-6715
FAX: (618) 453-6714
Chief Procurement Officer - John Donato
State Purchasing Officer - Steve Todt
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
There is a 3 percent Veteran-owned business goal for this procurement. See solicitation documentation for details.
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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To obtain documents, log on:
Specification Documents
  • M072720RepairMaintenanceandConstructionProjectsbyContract.pdf (1 MB)
Other Public Documents
  • M072720Addendum1.pdf (2 MB)
  • M072720Addendum2.pdf (6 KB)
  • M072720Addendum3.pdf (6 KB)
  • M072720GeneralConditionsforConstruction.pdf (291 KB)
  • M072720SingleBidderPainting.pdf (411 KB)
  • M072720SingleBidderRoofing.pdf (413 KB)
  • M072720SIUCPLAAgreement_2017.pdf (15 MB)
Public Opening Documents
  • M072720BidOpeningInfo.pdf (958 KB)
Waiver Document
  • M072720BEPWaiverVaughnsRoofing.pdf (528 KB)
Bid Tabulation
  • M072720BidSummaryFlooring.pdf (12 KB)
  • M072720BidSummaryInsulation.pdf (13 KB)
  • M072720BidSummaryPainting.pdf (12 KB)
  • M072720BidSummaryRoofing.pdf (12 KB)