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Public Higher Education Bulletin

Southern Illinois University Carbondale
Bid #M081519

Invitation for Bid: Limestone Hauling

Award Info Published Tuesday September 24, 2019
Awarded to:
Vendor: Rollet Brothers Trucking Co., Inc., Perryville, MO
Amount: An estimated $975,000
An estimated start date of 10/1/2019 through 9/30/2024
Number of unsuccessful, responsive bidders: 2
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Friday August 30, 2019
Addendum 1 is attached, which includes presubmission teleconference meeting minutes and a new pricing proposal.
This notice has been modified
Published Friday August 23, 2019
Due to unforeseen circumstances, the teleconference pre-submission meeting for today did not take place. It is rescheduled for 10:00 am August 27, 2019. I am sorry for any inconvenience this may have caused.
First published Thursday, August 15, 2019
Sealed bids will be accepted below until 2:00 PM, Thursday September 5, 2019:
At the following address:
Procurement Services
900 South Normal Avenue
Woody Hall, Room 449
Carbondale, IL 62901
Southern Illinois University Carbondale requests responses from responsible vendors to meet its needs. A brief description is set forth below, with detailed requirements in subsequent sections of this solicitation. If you are interested and able to meet these requirements, the University appreciates and welcomes a response. Vendor to provide all labor, trucks, and fuel to haul approximately 11,000 tons of limestone per year to the SIUC Power Plant for the period of October 1, 2019 through September 30, 2024.
Registration for conducting business with the State of Illinois: (30 ILCS 500/20-43) Sec. 20-43. Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. The legal entity must be authorized to transact business or conduct affairs in Illinois prior to execution of the contract. Do not confuse this requirement with the Board of Elections certification. You may register to do business at
If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. If it is discovered that the vendor is non-compliant, but made a good faith effort to comply with registration efforts prior to the date the bid or offer is due, a chief procurement officer may provide the bidder 5 business days to achieve compliance. A chief procurement officer may extend the time to prove compliance by as long as necessary in the event that there is a failure within the State Board of Election?s registration system. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.
Please include your Illinois Procurement Gateway registration number. If you are not registered, you may register at It is highly recommended that your register with the Illinois Procurement Gateway. You do not have to be registered at the time of bid opening to be in compliance.
There is a pre-submission teleconference scheduled on August 23, 2019 at 10:00 am to discuss State of Illinois requirements and BEP/Veterans goals. The number to join this conference is 877-937-7966. The participant passcode is 1398794. It is highly recommended that you attend this teleconference.

For additional information, contact:
Eric Massey
Phone: (618) 453-6715
FAX: (618) 453-6714
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Steve Todt
The University reserves the right to accept or reject any and all responses or parts thereof. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. Solicitation documents may be obtained by contacting the Purchasing Office. There is a BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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To obtain documents, log on:
Specification Documents
  • M081519LimestoneHauling.pdf (699 KB)
Other Public Documents
  • M081519LimestoneHaulingAddendum1.pdf (13 MB)
  • M081519LimestoneHaulingBidSummary.pdf (13 KB)
Public Opening Documents
  • M081519BidOpeningInfo.pdf (660 KB)
Waiver Document
  • M081519LimestoneHaulingBEPWaiver.pdf (248 KB)