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Public Higher Education Bulletin

Southern Illinois University Carbondale
Bid #M101120

Invitation for Bid: Coal Requirements

Award Info Published Tuesday December 15, 2020

Knight Hawk Coal, LLC.Percy, IL

  • Amount: An estimated $13,000,000
  • Terms: An estimated start date of 1/1/2021 through 12/31/2025
  • Renewals: None
  • Randy Whittington Trucking, Inc. (subcontractor)
    BEP [50% / $1,000,000]

Unsuccessful respondents (0)



1 total

1 successful respondent

0 unsuccessful respondents

0 BEP vendors
0 VBP vendors
0 Small businesses

Buyer for this procurement: Eric Massey, (618) 453-6715

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Steve Todt

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Monday November 2, 2020
The bid opening date has been moved to Friday November 6, 2020. Bid opens at 2PM.
This notice has been modified
Published Friday October 30, 2020
Addendum 1 is attached.
First published Wednesday, October 14, 2020
Sealed bids will be accepted below until 2:00 PM, Friday November 6, 2020:
At the following address:
Procurement Services
900 South Normal Avenue
Woody Hall, Room 449
Carbondale, IL 62901-0000
Southern Illinois University Carbondale requests responses from responsible vendors to meet its needs. A brief description is set forth below, with detailed requirements in subsequent sections of this solicitation. If you are interested and able to meet these requirements, the University appreciates and welcomes a response. Vendor to supply and haul coal for the SIU Carbondale Steam Plant as described in this document for the period of January 1, 2020 through December 31, 2025.
Registration for conducting business with the State of Illinois (30 ILCS 500/20-43) Sec. 20-43. Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. The legal entity must be authorized to transact business or conduct affairs in Illinois prior to execution of the contract. Do not confuse this requirement with the Board of Elections certification. You may register to do business at http//
If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. If it is discovered that the vendor is non-compliant, but made a good faith effort to comply with registration efforts prior to the date the bid or offer is due, a chief procurement officer may provide the bidder 5 business days to achieve compliance. A chief procurement officer may extend the time to prove compliance by as long as necessary in the event that there is a failure within the State Board of Election?s registration system. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.
Please include your Illinois Procurement Gateway registration number. If you are not registered, you may register at https// It is highly recommended that your register with the Illinois Procurement Gateway. You do not have to be registered at the time of bid opening to be in compliance.
There will be a pre-submission teleconference on October 23, 2020 at 1000am to discuss the State of Illinois requirements along with BEP/Veteran goals established for this solicitation. This is a teleconference. The number to join this conference is 877-937-7966. The participant passcode is 1398794. It is highly recommended that you attend this teleconference. This information can be found in section 1.5 of the bid documents.
Please note the following shipping/mailing information. USPS mail will only be delivered to Procurement Services on Tuesdays and Thursdays however, FedEx and UPS shipments will be delivered directly to Procurement Services Monday through Friday. Please send your response to us either by UPS or by FedEx, so it does not have to go through Campus Mail before being delivered to Procurement Services. Your response MUST be delivered to Procurement Services by October 28, 2020 at 200 PM.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Eric Massey
Phone: (618) 453-6715
FAX: (618) 453-6714
Chief Procurement Officer - John Donato
State Purchasing Officer - Steve Todt
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
There is a 3 percent Veteran-owned business goal for this procurement. See solicitation documentation for details.
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
This procurement may be contingent on Board of Trustees approval.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

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Specification Documents
  • M101120CoalRequirements.pdf (845 KB)
Other Public Documents
  • M101120Addendum1.pdf (6 KB)
  • M101120CoalSingleBidderDetermination.pdf (386 KB)
  • UtilizationPlanVersion.pdf (2 MB)
Public Opening Documents
  • M101120BidOpeningInfo.pdf (246 KB)
Bid Tabulation
  • M101120BidSummaryCoal.pdf (13 KB)