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Public Higher Education Bulletin

Southern Illinois University Carbondale
Bid #R080119

Invitation for Bid: Miscellaneous Flooring Materials

This solicitation will not be awarded
Published Tuesday October 29, 2019
All vendors responding were deemed unresponsive due to BEP requirements. A new bid, R112019, will be posted in the upcoming days.
This notice has been modified
Published Tuesday October 22, 2019
Please see attached Addendum 4 for product revisions.
This notice has been modified
Published Wednesday October 16, 2019
Please see attached Addendum 3 along with samples of BEP search and certified vendors.
This notice has been modified
Published Thursday October 10, 2019
Please see attached Addendum 2 for revisions to IFB.
This notice has been modified
Published Wednesday October 9, 2019
Please see attached Addendum 1.
First published Thursday, October 3, 2019
Sealed bids will be accepted below until 2:00 PM, Thursday October 24, 2019:
At the following address:
Procurement Services
900 South Normal Avenue
Woody Hall, Room 449
Carbondale, IL 62901
Southern Illinois University Carbondale is seeking bids from qualified firms to provide miscellaneous flooring materials as outlined in the following Invitation for Bid (IFB). The successful winning bidder will be awarded a 5-year contract through June 30, 2024. Multiple awards may be issued as a result of this solicitation. Installation services will not be a part of this contract.
Registration for conducting business with the State of Illinois: (30 ILCS 500/20-43) Sec. 20-43. Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. The legal entity must be authorized to transact business or conduct affairs in Illinois prior to execution of the contract. Do not confuse this requirement with the Board of Elections certification. You may register to do business at
If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. If it is discovered that the vendor is non-compliant, but made a good faith effort to comply with registration efforts prior to the date the bid or offer is due, a chief procurement officer may provide the bidder 5 business days to achieve compliance. A chief procurement officer may extend the time to prove compliance by as long as necessary in the event that there is a failure within the State Board of Elections registration system. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.
Please include your Illinois Procurement Gateway registration number. If you are not registered, you may register at It is highly recommended that your register with the Illinois Procurement gateway. You do not have to be registered at the time of bid opening to be in compliance.
There will be a pre-submission teleconference on October 15, 2019 at 10:00 am to discuss the State of Illinois requirements and the BEP/Veterans goals established for this solicitation. It is highly recommended that you attend this teleconference. The phone number and passcode can be found in section 1.5 of the IFB documents.

For additional information, contact:
Betty Rouse
Phone: (618) 453-5751
FAX: (618) 453-6714
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Steve Todt
The University reserves the right to accept or reject any and all responses or parts thereof. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is a BEP goal for this procurement. See solicitation documentation for details. The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • R080119FlooringMaterials.pdf (320 KB)
Other Public Documents
  • ADDENDUM1R080119.pdf (99 KB)
  • ADDENDUM2R080119.pdf (61 KB)
  • ADDENDUM3R080119.pdf (1 MB)
  • ADDENDUM4R080119.pdf (57 KB)
  • FlooringBEPs.xls (50 KB)