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Public Higher Education Bulletin

 
Southern Illinois University Carbondale
RFP #R100118
Request for Proposal: Risk Management Claims Program
This solicitation will not be awarded
Published Tuesday December 11, 2018
The solicitation did not provide for consideration of all factors of significance to the university. A new solicitation will be posted in the upcoming days.
This notice has been modified
Published Thursday October 11, 2018
Please see the attached Addendum 3 for questions and responses concerning the Request for Proposal.
This notice has been modified
Published Thursday October 4, 2018
Please see attached Addendum 2 for additional information concerning this Request for Proposal.
This notice has been modified
Published Thursday September 27, 2018
Please see attached addendum and note instructions for section 1.11 and 1.12.
First published Tuesday, September 25, 2018
Sealed proposals will be accepted at the address below until 2:00 PM, Tuesday October 16, 2018:

Procurement Services
900 South Normal Avenue
Woody Hall, Room 449
Carbondale, IL 62901

Southern Illinois University (SIU) is seeking proposals from qualified firms to provide a risk management claims program. SIU currently uses RiskMaster. Proposals need to include a proven software solution, preferably geared towards higher education, which requires minimal customization and will provide configurations, installations, setups, and support of the servers, database, applications, and the reporting tools, as well as on-going technical support, migration and implementation services. Proposed program must be compatible and fully functional with Business Intelligence software.
A pre-submission conference will be held October 4,2018 at 10:00 AM. The call in number is 877-937-7966, passcode 1398794. Questions regarding technical requirements will not be answered during this call and should be submitted as directed in Section 1.4. This conference call is being held to discuss BEP requirements and State of Illinois requirements for submission of the solicitation only. Please have the solicitation document available for reference purposes. Attendance is highly recommended.
Registration for conducting business with the State of Illinois: (30 ILCS 500/20-43) Sec. 20-43. Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. The legal entity must be authorized to transact business or conduct affairs in Illinois prior to execution of the contract. Do not confuse this requirement with the Board of Elections certification. You may register to do business at http://cyberdriveillinois.com/departments/business_services/howdoi.html
If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. If it is discovered that the vendor is non-compliant, but made a good faith effort to comply with registration efforts prior to the date the bid or offer is due, a chief procurement officer may provide the bidder 5 business days to achieve compliance. A chief procurement officer may extend the time to prove compliance by as long as necessary in the event that there is a failure within the State Board of Elections' registration system. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.

For additional information, contact:
Betty Rouse
Phone: (618) 453-5751
FAX: (618) 453-6714
State Purchasing Officer - Steve Todt
Submit 6 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is a BEP goal for this procurement. See solicitation documentation for details. The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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To obtain documents, log on:
Specification Documents
  • R100118.docx (96 KB)
Other Public Documents
  • ADDENDUM1R100118RiskMgmtdocx.pdf (165 KB)
  • ADDENDUM2R100118.pdf (107 KB)
  • Addendum3R100118RiskMgmtClaimsProgram.pdf (126 KB)
  • BEP-VBPCertified.xlsx (32 KB)