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Public Higher Education Bulletin

Southern Illinois University Carbondale
Bid #R112019

Invitation for Bid: Miscellaneous Flooring Materials

Award Info Published Wednesday December 11, 2019
Awarded to:
Vendor: Modern Tile & Carpet, Carbondale, IL
Amount: An estimated $1,500,000
An estimated start date of 3/1/2020 through 6/30/2024
Number of unsuccessful, responsive bidders: 1
This award is pending Board of Trustees approval.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Steve Todt.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday November 19, 2019
Please review complete IFB document and Attachment A for revisions.
This notice has been modified
Published Monday November 18, 2019
The bid opening date has been changed to December 4, 2019.
First published Wednesday, October 30, 2019
Sealed bids will be accepted below until 2:00 PM, Wednesday December 4, 2019:
At the following address:
Procurement Services
900 South Normal Avenue
Woody Hall, Room 449
Carbondale, IL 62901
Southern Illinois University Carbondale is seeking bids from qualified firms to provide miscellaneous flooring materials as outlined in the following Invitation for Bid (IFB). The successful winning bidder will be awarded a 5-year contract through June 30, 2024. Multiple awards may be issued as a result of this solicitation. Installation services will not be a part of this contract.
Registration for conducting business with the State of Illinois: (30 ILCS 500/20-43) Sec. 20-43. Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. The legal entity must be authorized to transact business or conduct affairs in Illinois prior to execution of the contract. Do not confuse this requirement with the Board of Elections certification. You may register to do business at If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. If it is discovered that the vendor is non-compliant, but made a good faith effort to comply with registration efforts prior to the date the bid or offer is due, a chief procurement officer may provide the bidder 5 business days to achieve compliance. A chief procurement officer may extend the time to prove compliance by as long as necessary in the event that there is a failure within the State Board of Elections registration system. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.
Please include your Illinois Procurement Gateway registration number. If you are not registered, you may register at It is highly recommended that your register with the Illinois Procurement gateway. You do not have to be registered at the time of bid opening to be in compliance.
There will be a pre-submission conference meeting on November 13, 2019 at 10:00 am to discuss the State of Illinois requirements and the BEP/Veterans goals established for this solicitation. It is highly recommended that you attend this meeting. The address and information can be found in section 1.5 of the IFB documents.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Betty Rouse
Phone: (618) 453-5751
FAX: (618) 453-6714
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Steve Todt
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
This procurement may be contingent on Board of Trustees approval.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • R112019FlooringMaterials.pdf (328 KB)
Other Public Documents
  • ADDENDUM1R112019.pdf (2 MB)
  • PreSubmissionConferenceMeetingAttendanceR112019.pdf (1 MB)
  • R112019Presubmissionconferencemeeting.pdf (41 KB)
Public Opening Documents
  • R112019BidOpening.pdf (366 KB)
  • R112019BidSummary.pdf (201 KB)
Waiver Document