Public Higher Education Bulletin

Pre-Bid Conference: A highly recommended pre-bid conference is scheduled for this project at the Plant and Service Operations break room on the Southern Illinois University Carbondale campus on May 10, 2017 at 10:00a.m. Attendance at this pre-bid conference is strongly encouraged. The Physical Plant Break Room is located at 210 Physical Plant Drive, Carbondale, IL.

The PDF attachments pertaining to RFQ #S1335M include bid documents, drawings and the specifications project manual. Detailed contact information for SIUC Procurement Services, the architect of record, and the plan house distribution list are included within the General Information section of the PDF attachment.

Project Scope: This project consists of the complete renovation of the pavilion structure and site. The contract will be issued to a General Contractor and the work includes, but is not limited to, demolition of interior and exterior walls and floor slab. Removal of existing roof to the deck. Install new exterior walls and finishes. Exterior doors and windows, new roof system, interior walls, doors, windows and finishes. HVAC, plumbing, electrical and fire protection. Site work includes retaining wall finishes and railing system, concrete patio and sidewalks.

Project completion: Contractor shall have access to project site after receipt of the Notice to Proceed anticipated in August 2017. All work associated with this contract must be completed February 28, 2018. The contractor will be responsible for providing all labor and equipment necessary to meet this schedule. See Section 01 11 00, 3. A. for a more complete schedule.

Registration for conducting business in the State of Illinois (30 ILCS 500/20-43) Sec. 20-43: Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. Do not confuse this requirement with the Board of Elections certification. Please check the Secretary of State website for information on how to register. The correct link is provided within the General Information section of this bid document.

Please include a copy of your certification with your bid response. Failure to be in compliance at the time of bid opening will result in your bid being considered non-responsive.

Board of Elections: Public Act 095-0971, which became effective on January 1, 2009, requires vendors to register with the State Board of Elections before bidding on any State contract that exceeds $50,000. Registration is also required for all vendors currently holding and/or bidding on State contracts that in the aggregate exceed $50,000 in value. Please check the State Board of Elections website for information on how to register. The correct link is provided within the General Information section of this bid document.

Please include your online certification with your bid response. See sample copy included within this bid package. Failure to be in compliance at the time of bid opening will result in your bid being considered non-responsive.

Effective January 1, 2011 communications regarding the specifications of this solicitation, which are not given in a public forum, are subject to public reporting. Questions regarding where the bid is to be mailed, the date and time of the opening or how to obtain a copy of the solicitation or any other procedural question will not need to be reported. The disclosure of the inquiries that need to be reported will include the name, address, phone number and email address of the person and firm making the inquiry. The reporting of this information will be published on the Procurement Policy Board website. The correct link is provided within the General Information section of this bid document.

Prime contractors, sub-contractors and suppliers intending to respond to any posted requirement are encouraged to visit this site to insure that they have received a complete and current set of documents. Some notices may provide a downloadable copy of the pertinent procurement documents, as well as any amendments to those documents. Additionally, some notices may permit a supplier to submit a response to a posted requirement in an electronic format. Any supplier receiving a copy of procurement documents from a bid referral service and/or other third party is solely responsible for insuring that they received all necessary procurement documentation, including amendments. Interested suppliers should note that the State Universities in Illinois do not charge any fees (except any required surety documents) to obtain a copy of or respond to documents posted for competitive solicitation. The issuing University is not responsible for insuring that all or any procurement documentation is received by a supplier that is not appropriately registered with the issuing University.

All responses must include:

• Submit 1 copies of the response as defined in the specifications.
• Sealed envelopes containing the bids have the bid number and project title on the envelope.
• Bid security (see complete bid for details).
• There is a BEP goal for this procurement. See solicitation documentation for details.