Public Higher Education Bulletin

Project Scope:

This project consists of the removal of the existing roof systems and replacement with a TPO roof system on the Coal Research Center administration building work as shown in the drawings and specified herein.

Pre-Bid Conference:

A highly recommended pre-bid conference is scheduled for this project at the Plant and Service Operations break room on the Southern Illinois University Carbondale campus on May 15, 2018 at 10:00a.m. Attendance at this pre-bid conference is strongly encouraged. The Physical Plant Break Room is located at 210 Physical Plant Drive, Carbondale, IL.

The PDF attachments pertaining to RFQ #S1348M include bid documents, drawings and the specifications project manual. Detailed contact information for SIUC Procurement Services, the architect of record, and the plan house distribution list are included within the General Information section of the PDF attachment.

Project Completion:

Contractor shall have access to project site after receipt of the Notice to Proceed anticipated in July 2018. All work associated with this contract must be substantially completed within 90 days from receipt of the Notice to Proceed. The contractor will be responsible for providing all labor and equipment necessary to meet this schedule.

Registration for conducting business in the State of Illinois (30 ILCS 500/20-43) Sec. 20-43: Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. The legal entity must be authorized to transact business or conduct affairs in Illinois prior to execution of the contract. Do not confuse this requirement with the Board of Elections certification. Please check the Secretary of State website for information on how to register. The correct link is provided within the General Information section of this bid document

If you have a current certification, please include a copy with your bid response.

Board of Elections: Public Act 095-0971 - If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. If it is discovered that the vendor is non-compliant, but made a good faith effort to comply with registration efforts prior to the date the bid or offer is due, a chief procurement officer may provide the bidder 5 business days to achieve compliance. A chief procurement officer may extend the time to prove compliance by as long as necessary in the event that there is a failure within the State Board of Elections registration system. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.

If you have a current certification, please include a copy with your bid response.

Effective January 1, 2011 communications regarding the specifications of this solicitation, which are not given in a public forum, are subject to public reporting. Questions regarding where the bid is to be mailed, the date and time of the opening or how to obtain a copy of the solicitation or any other procedural question will not need to be reported. The disclosure of the inquiries that need to be reported will include the name, address, phone number and email address of the person and firm making the inquiry. The reporting of this information will be published on the Procurement Policy Board website. The correct link is provided within the General Information section of this bid document.

Suppliers intending to respond to any posted requirement are encouraged to visit that site to insure that they have received a complete and current set of documents. Some notices may provide a downloadable copy of the pertinent procurement documents, as well as any amendments to those documents. Additionally, some notices may permit a supplier to submit a response to a posted requirement in an electronic format. Any supplier receiving a copy of procurement documents from a bid referral service and/or other third party is solely responsible for insuring that they received all necessary procurement documentation, including amendments. Interested suppliers should note that the State Universities in Illinois do not charge any fees (except any required surety documents) to obtain a copy of or respond to documents posted for competitive solicitation. The issuing University is not responsible for insuring that all or any procurement documentation is received by a supplier that is not appropriately registered with the issuing University.

All responses must include:

• Submit 1 copies of the response as defined in the specifications.
• Sealed envelopes containing the bids have the bid number and project title on the envelope.
• There is a BEP goal for this procurement. See solicitation documentation for details.
• The contract(s) for this solicitation could exceed $50,000 annually.