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Public Higher Education Bulletin

 
Southern Illinois University Carbondale
Bid #S1355M
Invitation for Construction Bid: Lincoln Drive and Parking Lot 9 Repave Project
Award Info Published Thursday May 16, 2019
Awarded to:
Contractor: E.T. Simonds Construction Company, Carbondale, IL
Amount: $145,296.10
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 0
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday March 26, 2019
Since no questions were received by the March 25, 2019 deadline, an addendum will not be posted.
This notice has been modified
Published Friday March 22, 2019
The pre-bid meeting minutes have been added.
First published Thursday, March 14, 2019
Project Description
Southern Illinois University is seeking bids from qualified vendors to furnish all material, labor and equipment to repave Lincoln Drive and Parking Lot 9 on the campus of Southern Illinois University, Carbondale, Illinois. The work shall be done in accordance with the plans and specifications entitled "Lincoln Drive and Parking Lot 9 Repave" dated March 4, 2019.

SIU Carbondale Project Labor Agreement, General Conditions, and current Jackson County, Illinois prevailing wage shall all apply to this project.
Sealed bids will be accepted below until 3:00 PM, Tuesday, April 2, 2019:
At the following address
Procurement Services
900 South Normal Avenue
Woody Hall, Room 449
Carbondale, IL 62901
Project Scope:

This project consists of removal items, all excavation, providing new bituminous concrete paving and aggregate base, cold milling, reflective crack control, pavement patching, tack/prime coats, bumper blocks, pavement markings, traffic control and all other related items as shown in the drawings and specified herein.
Pre-Bid Conference:

A highly recommended pre-bid conference is scheduled for this project at the Plant and Service Operations break room on the Southern Illinois University Carbondale campus on March 21, 2019 at 10:00a.m. Attendance at this pre-bid conference is strongly encouraged. The Physical Plant Break Room is located at 210 Physical Plant Drive, Carbondale, IL.
The PDF attachments pertaining to RFQ #S1355M include bid documents, drawings and the specifications project manual. Detailed contact information for SIUC Procurement Services, the architect of record, and the plan house distribution list are included within the General Information section of the PDF attachment.
Project Completion:

Contractor shall have access to project site after receipt of the Notice to Proceed anticipated in April 2019. All work associated with this contract must be substantially completed by August 1, 2019. The contractor will be responsible for providing all labor and equipment necessary to meet this schedule. See project manual section 01 11 00 - Project Summary, page 1, paragraphs 1.1 - D., E., and F. for a more complete construction schedule.
The University encourages MAFBE, SDVOSB and VOSB to compete for and participate in University contracts. The goals can be met by means of contracts let directly to CMS certified MAFBE, SDVOSB and VOSB business firms by University or indirectly by Proposer's ordering goods or services from minority, female and disabled firms when suppliers or subcontractors are needed to fulfill the Contract. See Business Enterprise Program (BEP) and Veteran Goal Information located within the front-end bid documents for specific information pertaining to bid response requirements.
Registration for conducting business in the State of Illinois (30 ILCS 500/20-43) Sec. 20-43: Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. The legal entity must be authorized to transact business or conduct affairs in Illinois prior to execution of the contract. Do not confuse this requirement with the Board of Elections certification. Please check the Secretary of State website for information on how to register. The correct link is provided within the General Information section of this bid document

If you have a current certification, please include a copy with your bid response.
Board of Elections: Public Act 095-0971 - If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. If it is discovered that the vendor is non-compliant, but made a good faith effort to comply with registration efforts prior to the date the bid or offer is due, a chief procurement officer may provide the bidder 5 business days to achieve compliance. A chief procurement officer may extend the time to prove compliance by as long as necessary in the event that there is a failure within the State Board of Elections's registration system. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.

If you have a current certification, please include a copy with your bid response.
Effective January 1, 2011 communications regarding the specifications of this solicitation, which are not given in a public forum, are subject to public reporting. Questions regarding where the bid is to be mailed, the date and time of the opening or how to obtain a copy of the solicitation or any other procedural question will not need to be reported. The disclosure of the inquiries that need to be reported will include the name, address, phone number and email address of the person and firm making the inquiry. The reporting of this information will be published on the Procurement Policy Board website. The correct link is provided within the General Information section of this bid document.
Suppliers intending to respond to any posted requirement are encouraged to visit that site to insure that they have received a complete and current set of documents. Some notices may provide a downloadable copy of the pertinent procurement documents, as well as any amendments to those documents. Additionally, some notices may permit a supplier to submit a response to a posted requirement in an electronic format. Any supplier receiving a copy of procurement documents from a bid referral service and/or other third party is solely responsible for insuring that they received all necessary procurement documentation, including amendments. Interested suppliers should note that the State Universities in Illinois do not charge any fees (except any required surety documents) to obtain a copy of or respond to documents posted for competitive solicitation. The issuing University is not responsible for insuring that all or any procurement documentation is received by a supplier that is not appropriately registered with the issuing University.

For additional information, contact:
Gregory Simmons
Phone: (618) 453-5751
FAX: (618) 453-6714
State Purchasing Officer - Steve Todt
All responses must include:
  • Submit 1 copies of the response as defined in the specifications.
  • Sealed envelopes containing the bids have the bid number and project title on the envelope.
  • Bid security (see complete bid for details).
  • There is a BEP goal for this procurement. See solicitation documentation for details.
  • The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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To obtain documents, log on:
Specification Documents
  • S1355M.pdf (16 MB)
  • S1355MPlans.pdf (1 MB)
  • S1355MPre-bidMinutes.pdf (224 KB)
  • S1355MProjectManual.pdf (789 KB)
Public Opening Documents
  • S1355MBidOpeningTab.pdf (240 KB)
  • S1355MBidSummary.pdf (81 KB)