Project Scope:

This project consists of milling existing asphalt, apply surface course, patch areas, provide 4 Schedule 40 filter wrapped pipe, and re-striping roadway.

Pre-Bid Conference:

A highly recommended pre-bid telephone conference is scheduled for this project on May 27, 2021 at 10am. Telephone attendance on this pre-bid conference call is strongly encouraged. The toll free number to join this conference telephone call is 877-937-7966, Access code: 1398794.

Bid Opening:

The public bid opening will be held as a teleconference only. The current bid opening date and time are June 17, at 2:00pm. The toll free number to join this conference telephone call is 877-937-7966, Access code: 1398794.

The PDF attachments pertaining to RFQ #S1374M include bid documents, drawings and the specifications project manual. Detailed contact information for SIUC Procurement Services, the architect of record, and the plan house distribution list are included within the General Information section of the PDF attachment.

Project Completion:

Contractor shall have access to project site after receipt of the Notice to Proceed anticipated in July 2021. All work associated with this contract must be completed July 30, 2021. The contractor will be responsible for providing all labor and equipment necessary to meet this schedule.

BEP/VOSB:

See RFQ #S1374M Business Enterprise Program (BEP) and Veteran Goal Information provided within the front-end bid documents. Compliance with this form completion is mandatory. Failure to complete all forms as described will result in your bid being considered "not-responsive".

Registration for conducting business in the State of Illinois (30 ILCS 500/20-43) Sec. 20-43: Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. The legal entity must be authorized to transact business or conduct affairs in Illinois prior to execution of the contract. Do not confuse this requirement with the Board of Elections certification. Please check the Secretary of State website for information on how to register. The correct link is provided within the General Information section of this bid document

If you have a current certification, please include a copy with your bid response.

Board of Elections: Public Act 095-0971 - If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. If it is discovered that the vendor is non-compliant, but made a good faith effort to comply with registration efforts prior to the date the bid or offer is due, a chief procurement officer may provide the bidder 5 business days to achieve compliance. A chief procurement officer may extend the time to prove compliance by as long as necessary in the event that there is a failure within the State Board of Electionss registration system. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.

If you have a current certification, please include a copy with your bid response.

Effective January 1, 2011 communications regarding the specifications of this solicitation, which are not given in a public forum, are subject to public reporting. Questions regarding where the bid is to be mailed, the date and time of the opening or how to obtain a copy of the solicitation or any other procedural question will not need to be reported. The disclosure of the inquiries that need to be reported will include the name, address, phone number and email address of the person and firm making the inquiry. The reporting of this information will be published on the Procurement Policy Board website. The correct link is provided within the General Information section of this bid document.

Suppliers or subcontractors intending to respond to any posted requirement are encouraged to visit that site to insure that they have received a complete and current set of documents. Some notices may provide a downloadable copy of the pertinent procurement documents, as well as any amendments to those documents. Additionally, some notices may permit a supplier or subcontractor to submit a response to a posted requirement in an electronic format. Any supplier or subcontractor receiving a copy of procurement documents from a bid referral service and/or other third party is solely responsible for insuring that they received all necessary procurement documentation, including amendments. Interested suppliers should note that the State Universities in Illinois do not charge any fees (except any required surety documents) to obtain a copy of or respond to documents posted for competitive solicitation. The issuing University is not responsible for insuring that all or any procurement documentation is received by a supplier that is not appropriately registered with the issuing University.

All responses must include:

• Submit 1 copies of the response as defined in the specifications.
  
• Sealed envelopes containing the bids have the bid number and project title on the envelope.
• Bid security (see complete bid for details).
• There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
  
• There is a 3 percent Veteran-owned business goal for this procurement. See solicitation documentation for details.
  
• The contract(s) for this solicitation could exceed $50,000 annually.