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Public Higher Education Bulletin

Southern Illinois University Edwardsville
QBS #2335

Request for Professional Services Qualifications (QBS): Open Order for Architectural Services

Award Info Published Monday June 15, 2020
Awarded to:
Consultant: AAIC Inc., Collinsville, IL
Amount: An estimated $1,500,000
An estimated start date of 7/1/2020 through 6/30/2026
Consultant: FGM Architects, O'Fallon, IL
Amount: An estimated $1,500,000
An estimated start date of 7/1/2020 through 6/30/2026
Consultant: Mackey Mitchell Architects, St. Louis, MO
Amount: An estimated $1,500,000
An estimated start date of 7/1/2020 through 6/30/2026
Consultant: Christner Architects, St. Louis, MO
Amount: An estimated $1,500,000
An estimated start date of 7/1/2020 through 6/30/2026
Number of Unsuccessful, Responsive Respondents: 24
Competitive proposals must be provided for A/E services over the amount of $25,000.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Thursday April 23, 2020
Addendum #1 addresses questions submitted. The question deadline has passed and no further questions will be accepted or addressed. The open date and time has not been extended.
First published Tuesday, April 14, 2020
Project Description
The Board of Trustees of Southern Illinois University governing Southern Illinois University Edwardsville (SIUE) hereby requests letters of interest and statement of qualifications from Architectural firms interested in providing professional consulting services for various SIUE Architectural requirements. The selected firm would be requested to provide a variety of Architectural studies, site and facility condition inspections and assessments, project development, project designs, construction contract bidding assistance, construction contract oversight, and other architectural requirements. Construction projects may range from a few thousand to few million dollars in size, and architectural requirements from a few hours to Master Plans and major building and facility studies. Requirements may be emergent and short-fuse in nature or deliberately planned and programmed. Awardee/s may be asked to be the Architect of Record and representative of the University, and work in collaboration with University Facilities Management staff and other University consultants on various facilities projects and requirements. The contract will be awarded for an initial period through June 30, 2021, may be renewed for up to five one-year periods, and will have an estimated maximum value of $500,000 per year. Contracts shall be subject to renewal upon demonstration of satisfactory service, continued need, favorable market conditions, funds appropriated, BEP participation, and responsiveness to requests. Firms interested in providing such services should be pre-qualified with the Illinois Capital Development Board in architecture disciplines and certified with the CMS Business Enterprise Program (BEP) if applicable.
Letter Submission
Qualifications and supporting materials will be accepted below until 3:00 PM, Thursday May 7, 2020:
At the following address:
Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012
The following related criteria will be among those used to evaluate the firms and/or teams requesting consideration for selection: pre-qualification status, location of firm, staff size and disciplines, prior experience and performance of the firm and its key personnel with similar projects and engineering requirements at public institutions, other State clients, or private entities similar to SIUE, and the firm's proposed management approach to this contract, current workload, BEP status and history of accurate cost information. Preference will be given for demonstrated successful performance with multiple projects and engineering requirements for a single owner or client over a multi-year period of time. Though not a requirement, we encourage eligible BEP firms to apply.
Proposals should include a complete description of the history, size and capabilities of the submitting firm and a list of projects which demonstrate the firm's level of experience. For each project indicate a knowledgeable reference (name, address and telephone number). Proposals should also describe how the firm will manage their relationship with the University to ensure continuity in key personnel assigned to the contract, effective management and regular reporting of assigned work, and responsiveness to University requirements. As a part of the submission, each team member must include a copy of their CDB Pre-qualification Certificate and a copy of their CDB 255 form. Attachments to the 255 form are allowed. Faxed or electronic submittals will not be accepted.
Interested firms need to submit only one copy of the attached forms (Financial Disclosure and Conflicts of Interest, Contract Certification, DHR Form, Insurance Checklist, Authority to Do Business in Illinois, State Board of Elections, etc.) and/or (Form A or Form B). A CD or some form of electronic format containing all of the information, including the forms, must be submitted in addition to the number of hard copies listed below. The electronic format is a requirement.
The BEP Forms (2335BEP) do not need to be filled out for QBS 2335. These sheets are samples of what will be required for every project subsequently worked on. The 20% is an aspirational goal for all projects, this can be a combination of subcontractors, suppliers or self-perform, if you are a CMS certified BEP vendor. While the goal is aspirational, if an awardee does not utilize BEP vendors on any project, the awardee may not be used for projects. The awardee must provide proof of compliance in the form of paid invoices to the Purchasing office. A memo from each bidder stating that they will comply with the goal must be returned with the response.
There are no formal bid documents, RFP documents, specifications, drawings, etc. available for this project. The information provided in this posting is the only information that is available.
Proposals may be sent via common courier to SIUE, 99 Supporting Services Road, #2 Loading Dock, Edwardsville, IL 62026-1012, Attn: Teresa Shipton, QBS #2335, May 7, 2020 3:00 p.m. The QBS posting number and due date must be clearly marked on the outside of the shipping package.
To avoid disqualification, there should be no communication regarding the scope of this project with University staff, faculty, or students other than through Teresa Shipton at (618) 650-3384 or Do not contact Roberto Canessa, Campus Architect or any staff member of SIUE Facilities Management. SIUE is an Affirmative Action/Equal Opportunity Employer. Questions concerning the forms may be directed to Teresa Shipton by April 21, 2020 12:00pm CDT. Questions submitted after this date may not receive a response.
The submittals will not be opened publicly. However, the names of the companies responding to this posting will be read publicly at 3:01 p.m. on May 7, 2020, in the Supporting Services Bldg. lobby. All parties interested in this information must be in attendance at this place and time. Due to the distancing directive, SIU requests that only one person from each company be present. No information will be released after May 7, 2020 3:01 p.m. until the awardee is posted on the Bulletin website.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Teresa Shipton
99 Supporting Services Road
Rm 1020
Campus Box 1012
Edwardsville, IL 62026
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Steve Todt
Only those firms which meet the following qualifications will be considered:
  • Submitted 5 copies of their qualifications.
  • Licensed to practice as an architect, landscape architect, or engineer in the State of Illinois.
  • Pre-qualified with the State of Illinois Capital Development Board.
  • Registered and authorized to do business in the State of Illinois.
  • Utilize an AutoCAD compatible system to provide documents.
  • There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
  • There is a 3 percent Veteran-owned business goal for this procurement. See solicitation documentation for details.
  • The contract(s) for this solicitation could exceed $50,000 annually.
Selection will be consistent with the Architectural, Engineering, and Land Surveying Qualifications Based Selection Act (30 ILCS 535/1).

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 2335Addn1.pdf (80 KB)
  • 2335BEP.pdf (802 KB)
  • 2335FormA.pdf (246 KB)
  • 2335FormB.pdf (120 KB)
  • 2335Forms.pdf (1 MB)