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Public Higher Education Bulletin

Southern Illinois University Edwardsville
Bid #2341

Invitation for Bid: Elevator Preventive Maintenance

Award Info Published Thursday June 11, 2020
Awarded to:
Vendor: Kone Inc, St. Louis, MO
Amount: An estimated $750,000
An estimated start date of 7/1/2020 through 6/30/2026
Number of unsuccessful, responsive bidders: 3
Four purchase orders/contracts will be issued against this award as follows: Facilities Management - estimated $615,000; University Residential Housing - estimated $75,000; Morris University Center - estimated $42,000; and Student Success Center - estimated $18,000.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Monday April 27, 2020
Addendum #1 addresses questions submitted. The question deadline has passed and no further questions will be accepted or addressed. The bid date has been extended to Monday May 4, 2020 2:00pm.
First published Wednesday, April 15, 2020
Sealed bids will be accepted below until 2:00 PM, Monday May 4, 2020:
At the following address:
Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012
Southern Illinois University Edwardsville is seeking bids to provide preventive elevator maintenance for the elevators identified in this agreement. Original contract will run from July 1, 2020 through June 30, 2021. Upon demonstration of proper execution of the agreement, sufficient State fund appropriations and the will of the Owner, this agreement shall be renewable for five (5) additional annual terms through June 30, 2026 (July 1, 2021 through June 30, 2022 ? Renewable Year 1; July 1, 2022 through June 30, 2023 ? Renewable Year 2; July 1, 2023 through June 30, 2024 ? Renewable Year 3; July 1, 2024 through June 30, 2025 ? Renewable Year 4; and July 1, 2025 through June 30, 2026 Renewable Year 5).
SIUE reserves the right to award to one vendor or multiple vendors. The award will be based on the best interests of SIUE. Four (4) separate purchase orders/contracts for this work will be issued: One (1) for the Morris University Center elevators, one (1) for the University Housing Facilities (Woodland, Prairie, Bluff and Evergreen Halls and the Commons Building), one (1) for the Student Success Center and one (1) for the remaining campus elevators (Main Campus) including the Alton and East St. Louis facilities and Korte Stadium (referred to as ?Satellite Campuses? in this agreement).
Bidders shall submit one original completed and signed RFQ. Quotations will be received until 2:00 p.m. prevailing time on April 30, 2020 in the Supporting Services Building, Purchasing Department, Room 1020, Campus Box 1012, Edwardsville, IL 62026. Immediately after closing time for receiving bids, they will be opened publicly in the Purchasing Conference Room at the Supporting Services Building. Due to the distancing directive, SIUE requests that only one person from each company attend the opening.
Unless otherwise directed, do not discuss this solicitation, directly or indirectly, with any University employee other than the Solicitation Contact. Suspected errors in the solicitation should be immediately reported to the Solicitation Contact. The University shall not be held responsible for information provided by any person other than the Solicitation Contact. Only information provided in writing shall be binding on the University. All questions / concerns regarding this solicitation, including specifications, other than those raised at any conference held regarding this solicitation, must be in written form and submitted to the Solicitation Contact no later than April 22, 2020 12:00pm prevailing time. Questions received and University responses may be posted as an addendum to the original solicitation on the Bulletin; only these written responses to questions shall be binding on the University. Vendors are responsible for monitoring the Bulletin for addenda and other updates.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Teresa Shipton
99 Supporting Services Road
Rm 1020
Campus Box 1012
Edwardsville, IL 62026
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Steve Todt
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
There is a 3 percent Veteran-owned business goal for this procurement. See solicitation documentation for details.
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 2341.pdf (3 MB)
  • 2341Addn1.pdf (253 KB)
  • 2341InspectionRpts.pdf (33 MB)
Public Opening Documents
  • 2341BidTab.pdf (129 KB)
Waiver Document
  • 2341BEPWaiver.pdf (18 KB)