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Public Higher Education Bulletin

Southern Illinois University Edwardsville
Bid #3308
Invitation for Bid: Printed Apparel and Promotional Items
Award InfoPublished Thursday April 3, 2014
Awarded to:
Vendor: The Andrew Patrick Company dba Casual Tees, Ellisville, MO
Amount: An estimated $2,400,000
An estimated start date of 7/1/2014 through 6/30/2020
Number of unsuccessful, responsive bidders: 5
Four (4) non-responsive bids due to incomplete bids or no state certificates.
The State Purchasing Officer for this procurement is now Steve Todt.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Monday March 17, 2014
Addendum #1 has been added with questions and answers.
First published Thursday, March 6, 2014
Sealed bids will be accepted at the address below until 2:00 PM, Friday March 21, 2014:

Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012

Southern Illinois University Edwardsville (SIUE) requests qualified firms to submit formal bids for the purchase of printed apparel and promotional items for the Edwardsville, Alton, and East Saint Louis Campus’. Any award will be a standing order for the period of July 1, 2014 through June 30, 2015. Subject to continued needs, satisfactory service and favorable market conditions, the university reserves the right and has the intent to renew the contract annually, July 1, 2015 through June 30, 2016; July 1, 2016 through June 30, 2017; July 1, 2017 through June 30, 2018; July 1, 2018 through June 30, 2019; and July 1, 2019 through 2020. Vendors must be able to supply apparel and non-apparel promotional items.

Vendors Legal Authorization
Vendors may qualify to submit bids to state universities of Illinois only if they are a legal entity authorized to do business in Illinois prior to submitting the bid. This applies to both in-state and out-of-state firms. Failure to provide the Certificate in Good Standing (or other qualifications as noted on the attached Vendor Legal Authorization Form) with your bid may result in your bid being considered as non-responsive. Bidders must submit a true and correct copy substantiating legal registration (30 ILCS 500/1.15.80), according to the guidelines that are referenced on the Vendor Legal Authorization form. Specific information can be obtained from the Illinois Secretary of State. First-tier subcontractors in which subcontracts exceed $50,000 will be required to provide this same information to the awardee and to SIUE within 20 days of the award to the awardee of this bid.

For additional information, contact:
Kathryn Holden
Purchasing Campus Box 1012
Southern Illinois University Edwardsville
Edwardsville, IL 62026
Phone: (618) 650-3912
FAX: (618) 650-3251
State Purchasing Officer - Steve Todt
The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. This procurement may be contingent on Board of Trustees approval. There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 3308.pdf (1 MB)
  • 3308Addendum1.pdf (113 KB)
Public Opening Documents
  • 3308BidTab.pdf (25 KB)