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Public Higher Education Bulletin

 
Southern Illinois University Edwardsville
RFP #4362

Request for Proposal: Multi-Function Devices and Service

Change Order
Published Wednesday November 25, 2020
Vendor: Watts Copy Sytems Inc
Change Order Amount: $90,000
The SIU system has determined that an extension of the existing contract is in the system?s best interest at this time. Student and staff populations on SIU campuses are significantly reduced as a result of social distancing requirements. For a successful bidding process to occur, it is important to have an accurate representation of campus populations that represent the future need of the organization to the marketplace. Engaging the marketplace at a time in the near future may allow for this exchange with less risk to the SIU system and to vendors wishing to respond to the system?s solicitation of a multi-year contract for these services. The volume of the services that are needed can be better estimated at that time. In order to provide the SIU system with an opportunity to issue a unified request for proposal that addresses these concerns, a 6 month contract extension with the current service provider is being established.

Vendor: CDS Office Systems Inc.
Change Order Amount: $65,000
The SIU system has determined that an extension of the existing contract is in the system?s best interest at this time. Student and staff populations on SIU campuses are significantly reduced as a result of social distancing requirements. For a successful bidding process to occur, it is important to have an accurate representation of campus populations that represent the future need of the organization to the marketplace. Engaging the marketplace at a time in the near future may allow for this exchange with less risk to the SIU system and to vendors wishing to respond to the system?s solicitation of a multi-year contract for these services. The volume of the services that are needed can be better estimated at that time. In order to provide the SIU system with an opportunity to issue a unified request for proposal that addresses these concerns, a 6 month contract extension with the current service provider is being established.

Vendor: Stiles Office Solutions Inc.
Change Order Amount: $140,000
The SIU system has determined that an extension of the existing contract is in the system?s best interest at this time. Student and staff populations on SIU campuses are significantly reduced as a result of social distancing requirements. For a successful bidding process to occur, it is important to have an accurate representation of campus populations that represent the future need of the organization to the marketplace. Engaging the marketplace at a time in the near future may allow for this exchange with less risk to the SIU system and to vendors wishing to respond to the system?s solicitation of a multi-year contract for these services. The volume of the services that are needed can be better estimated at that time. In order to provide the SIU system with an opportunity to issue a unified request for proposal that addresses these concerns, a 6 month contract extension with the current service provider is being established.

The buyer for this procurement is now Starla Nixon , (618) 650-3257.
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Steve Todt.
The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Tuesday November 24, 2015

Watts Copy Sytems IncSpringfield, IL

  • Amount: An estimated $1,950,000
  • Section: Edwardsville (unsuccessful, responsive bidders: 4)
  • Terms: An estimated start date of 2/1/2016 through 1/31/2021
  • Renewals: None

Stiles Office Solutions Inc.Carbondale, IL

  • Amount: An estimated $3,500,000
  • Section: Carbondale (unsuccessful, responsive bidders: 4)
  • Terms: An estimated start date of 2/1/2016 through 1/31/2021
  • Renewals: None

CDS Office Systems Inc.Springfield, IL

  • Amount: An estimated $750,000
  • Section: School of Medicine (unsuccessful, responsive bidders: 4)
  • Terms: An estimated start date of 2/1/2016 through 1/31/2021
  • Renewals: None

Unsuccessful respondents (4)

Buyer for this procurement: Jennifer Cox, (618) 650-2859

State purchasing officer for this procurement: Steve Todt

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Friday September 4, 2015
Addendum #1. Bidder must print, sign and return the addendum with the proposal at the time of submittal.
First published Monday, August 24, 2015
Sealed proposals will be accepted below until 3:00 PM, Friday September 18, 2015:
At the following address:
Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012
SIU requests qualified firms to submit proposals to provide multi-function devices capable of printing, copying, scanning and faxing on the SIU campuses at Carbondale (SIUC), Edwardsville (SIUE) and Springfield (SOM) and other University facilities. The University seeks to establish a master contract with the successful respondent for the rental of the units on an equipment base rate plus cost-per-click basis for use by SIU departments at SIUC, SIUE and SOM on an as needed basis.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jennifer Cox
Purchasing
Campus Box 1012
Southern Illinois University Edwardsville
Edwardsville, IL 62026-1012
Phone: (618) 650-2859
FAX: (618) 650-3251
State Purchasing Officer - Steve Todt
The University reserves the right to accept or reject any and all responses or parts thereof.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 4362.pdf (1 MB)
  • 4362Addn1.pdf (200 KB)
  • 4362Addn2.pdf (18 KB)