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Public Higher Education Bulletin

Southern Illinois University Edwardsville
Bid #5237

Invitation for Bid: Replacement Doors

Award Info
Published Tuesday September 5, 2006
Awarded to:
Vendor:  H & G Sales, Inc. St. Louis, MO
Amount:  $266,944
Terms:   One-time transaction
Number of Unsuccessful, Responsive Bidders: 0
There was a mandatory Pre-Bid in which four firms attended. Of these four firms only one replied.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Friday July 28, 2006
Sealed bids will be accepted at the address below until 2:30 PM, Thursday August 17, 2006:
Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012
Project includes furnishing new doors and hardware, as required, to replace existing doors in Founders Hall and Alumni Hall located on the Edwardsville Campus of Southern Illinois University Edwardsville per the attached plans and specifications.
Immediately after closing time for receiving bids, they will be opened publicly in the Purchasing Conference Room at the Supporting Services Building.
Bid documents may be obtained upon application at the Southern Illinois University Edwardsville Purchasing Office, Campus Box 1012, Edwardsville, IL 62026 or by contacting Craig McIntosh at 618-650-2834 or Shelly Albert at 618-650-3265. Bid documents will be available on or after July 31, 2006. Firms that require transmittal of plans and specifications by Federal Express must provide their Federal Express identification number so that delivery charges can be billed direct to their firm.
A non-refundable fee of $50 (per set of contract documents -- maximum 2 sets) is required. It is preferred that payment be in the form of a check drawn payable to Southern Illinois University, Board of Trustees; however, cash will be accepted. No personal checks will be accepted. The check must include the firm's federal employer identification number.
A MANDATORY pre-bid conference for all those interested in bidding the project will be held on August 3, 2006 at 10:30 a.m. in the Supporting Services Building. Representatives of the University and Oates Associates will be present to answer questions regarding the project and bidding procedures. All prospective bidders are required to attend. All contractors are required to sign in. All representatives must be in the conference room of the Supporting Services by 10:40 and must stay for the entire meeting and site visit. If contractor is late or leaves before the completion of the meeting or site visit, the contractor will not be considered attending the pre-bid conference.
All questions must be faxed to Craig McIntosh, 618-650-3251, by noon on Friday, August 11, 2006. Questions submitted after this date will not receive a response. Answers to all questions submitted in writing will be addressed in the form of an addendum to be sent to all plan holders. Questions should not be addressed to any SIUE, Oates Associates, or Arcturis representative. If contact of any kind occurs with any other representative, this will be grounds for disqualification.
Bidders who have not completed and returned their prequalification statement which is valid for the period January 1, 2006 through December 31, 2006, will be required to prequalify in accordance with the bidding contract provision - Document PQ00250 Prequalification Documents. Firms may verify their prequalification status by contacting Shelly at (618) 650-3265. The prequalification document will be due in the SIUE Purchasing Office a minimum of five (5) days prior to the bid opening.
For additional information, contact:
Shelly Albert
Purchasing Campus Box 1012
Southern Illinois University Edwardsville
Edwardsville, IL 62026-1012
Phone: (618) 650-3265
FAX: (618) 650-3251
The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals. Solicitation documents may be obtained by contacting the Purchasing Office.

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