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Public Higher Education Bulletin

Southern Illinois University Edwardsville
Bid #5361
Invitation for Bid: Furnish & Install Audio Visual Equipment
Award InfoPublished Monday August 10, 2009
Awarded to:
Vendor: Conference Technologies, Inc., Maryland Heights, MO
Amount: An estimated $100,943.89
Terms:  One-time transaction
Vendor: Seico, Inc., Pekin, IL
Amount: An estimated $2,605
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 1
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Thursday June 4, 2009
Attached is addendum #1 which contains clarifications and revised insurance requirements to the RFP. Note that attendance at the mandatory pre-bid meeting and site visit held on June 3, 2009 was required for SIUE to accept a bid against this RFP as indicated in the advertisement and in the RFP. The bid opening date has not been changed.
First published Thursday, May 28, 2009
Sealed bids will be accepted at the address below until 2:00 PM, Tuesday June 16, 2009:

Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012

A mandatory pre-bid conference for all those interested in bidding the project will be held on June 3, 2009 at 10:00 a.m. in the Rendleman Hall Building, Room 2228, Vice Chancellor for Administration's conference room. Representatives of the University will be present to answer questions regarding the project and bidding procedures. All prospective bidders are required to attend. All representatives must be in the conference room (Room 2306) of Rendleman Hall by 10:10 and must stay for the entire meeting and site visit. All contractors are required to sign in and sign out after site visit. If contractor is late or leaves before the completion of the meeting or site visit, the contractor will not be considered attending the pre-bid conference and a bid will not be accepted. Please provide a business card at sign-in and bring a hard hat for the site visit if you have one. If not, SIUE will be able to provide a few.
An optional second-site visit will be held on Friday, June 5, 2009 at 10:00 a.m. All interested bidders must meet in Room 2306, Vice Chancellor for Student Affairs' Conference Room, in Rendleman Hall by 10:10 a.m. Attendance at the optional second-site visit will not be accepted in lieu of attendance at the mandatory pre-bid held on June 3, 2009, 10:00 a.m.
All questions must be faxed or e-mailed to Craig McIntosh, 618-650-3251/, by June 9, 2009, 12:00 p.m. Questions submitted after this date may not receive a response. Answers to all questions will be addressed in the form of an addendum and will be posted on the Illinois State Procurement Bulletin website, Questions should not be addressed to any other SIUE representative. If contact of any kind occurs with any other representative, this will be grounds for disqualification.

For additional information, contact:
Jill Menezes
Phone: (217) 206-6651
FAX: (217) 206-6607
The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals. This procurement will be contingent on Board of Trustees approval. Solicitation documents may be obtained by contacting the Purchasing Office.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

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Other Public Documents
  • 5361.pdf (6 MB)
  • 5361Addendum1.pdf (55 KB)
  • 5361Addn2.pdf (42 KB)