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Public Higher Education Bulletin

 
Southern Illinois University Edwardsville
PA RFP #6157
Professional and Artistic RFP: Traditional Media Buy Management and Consultation
Change Order
Published Friday June 23, 2017
Vendor: Burns & Associates Management LLC
Change Order Amount: $97,000

Increasing the purchase order will capitalize on the success of SIUE's traditional advertising and will provide flexibility to target students in areas not currently included in the campaign. By increasing the purchase order, SIUE Marketing and Communications plans to maximize its advertising efforts in support of enrollment growth.
The State Purchasing Officer for this procurement is now Steve Todt.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday February 15, 2017
Renewal entered into with:
Vendor: Burns & Associates Management LLC
Amount: An estimated $570,000
Renewal: 1st of 1, 7/1/2017 through 6/30/2018
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
The State Purchasing Officer for this procurement is now Steve Todt.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Friday June 24, 2016
Awarded to:
Vendor: Burns & Associates Management LLC, Edwardsville, IL
Amount: An estimated $570,000
Terms:
An estimated start date of 9/1/2016 through 6/30/2017
Renewals:
1 one-year
Potential Future Renewals: $570,000
Number of unsuccessful, responsive bidders: 2
The State Purchasing Officer for this procurement is now Steve Todt.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Friday April 29, 2016
Addendum #1 with Questions & Answers has been attached.
First published Tuesday, April 19, 2016
Sealed proposals will be accepted at the address below until 2:00 PM, Monday May 9, 2016:

Purchasing Department
Campus Box 1012
Edwardsville, IL 62026

The University is seeking oversight and management of traditional media planning and placement for TV, radio, print, outdoor and sponsorship opportunities, as well as media consultation for SIUE Athletics and WSIE, the campus radio station. The agency will provide strategic counsel in media planning by analyzing ratings and demographic data for various media and maximizing exposure for the University with desired audiences. The agency must have a proven ability to negotiate competitive media rates and deliver value added opportunities. Specific areas of focus for the media plan include increasing student enrollment, increasing awareness of the University among key market segments, increasing exposure of SIUE NCAA Division I athletics and increasing ticket sales. Accomplishing these goals will require a comprehensive traditional media plan as well as a carefully negotiated contract to produce and televise SIUE athletics, specifically men?s basketball games. The primary market is the St. Louis DMA. The University?s media strategy benefits from partnerships in St. Louis to maintain a strong position despite growing competition and a modest budget. The University is seeking a vendor with extensive connections in the St. Louis market, who can identify emerging opportunities and develop creative and effective media plans to differentiate SIUE from competitors. At minimum, the vendor will be able to work closely with Fox Sports Midwest and Live Nation in the St. Louis metropolitan area. Additional markets and areas of focus will vary based on University priorities in response to environmental factors and strategic plans. Target audiences for advertising campaigns are anticipated to be teens and parents as well as sports fans. The chosen vendor must demonstrate success in multiple media markets for higher education clients as well as other commercial and non-profit clients. In addition to media planning, the chosen vendor will provide consultation for WSIE. SIUE requires assistance in programming the station to successfully monetize it and to assess the market value of WSIE?s license and facilities. The agency will provide detailed plans, tracking and reports on the budget throughout the year as media is placed. The agency will provide concise monthly billing statements and help ensure the University stays within the specified budget.

For additional information, contact:
Gina Grace
Purchasing Campus Box 1012
Southern Illinois University Edwardsville
Edwardsville, IL 62026-1012
Phone: (618) 650-3522
FAX: (618) 650-3251
State Purchasing Officer - Steve Todt
Submit 5 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. This procurement may be contingent on Board of Trustees approval. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is a BEP goal for this procurement. See solicitation documentation for details. The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 6157.docx (86 KB)
Other Public Documents
  • 6157-Addendum.pdf (216 KB)