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Public Higher Education Bulletin

Southern Illinois University Edwardsville
RFP #7352


Award Info Published Wednesday May 12, 2021

Watts Copy Systems IncSpringfield, IL

  • Amount: An estimated $75,000
  • BEP [100% / $175,000]
  • Terms: An estimated start date of 5/31/2021 through 5/30/2024
  • Renewals: 4 one-year
  • Potential Future Renewals: $100,000

Unsuccessful respondents (2)



3 total

1 successful respondent

2 unsuccessful respondents

1 BEP vendors
0 VBP vendors
0 Small businesses

Buyer for this procurement: Starla Nixon, (618) 650-3257

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Steve Todt

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Wednesday March 31, 2021
Addendum #1. Bidder must print, sign and return the addendum with the proposal at the time of submittal.
This notice has been modified
Published Monday March 22, 2021
The question deadline for this RFP has been changed to March 26, 2021 at 1:00 PM the bid opening date and time has not been extended.
First published Tuesday, March 16, 2021
Sealed proposals will be accepted below until 2:00 PM, Tuesday April 6, 2021:
At the following address:
Edwardsville, IL 62026
The University requests qualified firms to submit proposals to provide, maintain, and service convenience credit card/ID card multi-function devices capable of printing, copying and/or scanning (as specified) for students and the public. Specific campus locations in this request may require print only stations paid by ID card print, copy and scan stations paid by ID card and print, copy and scan locations paid by credit card. Submitted proposals should provide an overview of the vendors capability to meet the assumptions and details of each option. Vendor proposals must be clearly defined and provide a detailed cost breakdown. Any proposed solution should include robust and reliable industry recognized equipment, service, parts and supplies (except paper) and all technology needed to provide an enhanced output solution that provides security, efficiency and stability capable of handling the demands of the student body and the public for the duration of the contract. The University reserves the right to review proposals and select additional options recommended by the vendor.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Starla Nixon
99 Supporting Services Road
Campus Box 1012
Edwardsville, IL 62026-1012
Phone: (618) 650-3257
FAX: (618) 650-3251
Chief Procurement Officer - John Donato
State Purchasing Officer - Steve Todt
Submit 9 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
There is a 3 percent Veteran-owned business goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 7352-PublicAccessPrintersandCopiers.docx (229 KB)
  • 7352Addn1.docx (22 KB)
Other Public Documents
  • 7352-PricingSheet.docx (15 KB)