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Public Higher Education Bulletin

 
Southern Illinois University Edwardsville
RFP #7353

Request for Proposal: 7353 - Multi-Function Devices and Service

Award Info Published Friday June 18, 2021

Edwardsville

Watts Copy Systems IncorporatedSpringfield, IL

  • Amount: An estimated $800,000
  • BEP [100% / $800,000]
Varies based on number and type of unit
  • Terms: An estimated start date of 8/17/2021 through 7/31/2026
  • Renewals: 2 one-year
  • Potential Future Renewals: $320,000

Unsuccessful respondents (2)

Springfield

CDS Office Systems IncorporatedSpringfield, IL

  • Amount: An estimated $500,000
  • Terms: An estimated start date of 8/1/2021 through 7/31/2026
  • Renewals: 2 one-year
  • Potential Future Renewals: $200,000

Unsuccessful respondents (2)

Summary

Respondents

3 total

2 successful respondents

3 unsuccessful respondents

1 BEP vendors
0 VBP vendors
0 Small businesses

Buyer for this procurement: Starla Nixon, (618) 650-3257

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Steve Todt

Comments:
No vendors responded for the Carbondale campus. Award is contingent upon approval of Board of Trustees at the July 15, 2021 meeting.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Friday April 23, 2021
Please note there is a 2nd addendum for the Request for Proposal. No further questions will be addressed. Bid date has not been extended.
This notice has been modified
Published Thursday April 22, 2021
The question deadline has passed. No further questions will be addressed. Bid date and time has not been extended.
This notice has been modified
Published Thursday April 15, 2021
Documents are now attached.
First published Friday, April 9, 2021
Sealed proposals will be accepted below until 2:00 PM, Thursday April 29, 2021:
At the following address:
Purchasing Department
Campus Box 1012
Edwardsville, IL 62026-1012
The Board of Trustees of Southern Illinois University requests qualified firms to submit proposals to provide multi-function devices MDF capable of printing, copying, scanning, faxing and/or maintain a comprehensive and scalable account management and cost recovery system the SIU campuses at Carbondale (SIUC), Edwardsville (SIUE) Springfield School of Medicine (SOM), and other ancillary University facilities. The University seeks to establish a master contract with the successful respondent for the lease/rental of the units on an equipment base rate plus cost-per-click basis for use by SIU departments on an as needed basis. The University desires the best solution to meet a diversity of needs among our departments incorporating efficiency for equipment location and processes. The successful respondent will provide equipment, service, parts and supplies and all technology needed to provide an enhanced and a cost-effective output solution that provides security, efficiency and stability. The University reserves the right to review proposals and select additional options recommended by the vendor. Each University location (SIU Carbondale, SIU Edwardsville, and SIU School of Medicine), will review, evaluate, and award based on their individual campus needs. Vendor does not need to bid all campus locations however, vendor must clearly indicate which campus location, SIUC, SIUE or SIUSOM in the proposal if not responding for all campus locations.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Starla Nixon
99 Supporting Services Road
Campus Box 1012
Edwardsville, IL 62026-1012
Phone: (618) 650-3257
FAX: (618) 650-3251
Chief Procurement Officer - John Donato
State Purchasing Officer - Steve Todt
Submit 14 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 10 percent BEP goal for this procurement. See solicitation documentation for details.
There is a 3 percent Veteran-owned business goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 7353-AttachmentBPricing.xlsx (10 KB)
  • 7353Addn1.pdf (134 KB)
  • 7353Addn2.pdf (107 KB)
  • 7353RFP.pdf (3 MB)
  • 7353_SIU_AttachmentACampus_MDF_Locations.xlsx (38 KB)